Appendix 3 - Additional information, tabled documents, and answers to questions on notice

Tabled Documents

Department of Immigration and Multicultural and Indigenous Affairs:

correspondence dated 14 September 2005 – answers to questions on notice from hearing on 6 September 2005

Department of Foreign Affairs and Trade:

correspondence dated 16 September 2005 – answers to questions on notice from hearing on 7 September 2005

The following were tabled (15 September 2005) with the interim report titled The removal, search for and discovery of Ms Vivian Solon:

Department of Foreign Affairs and Trade (documents made public)

email dated 9 September 2003 from DFAT re call from QLD police missing persons unit
background briefing "consular in confidence" undated (2005) by Assistant Secretary, Consular Branch, DFAT
letter dated 5 May 2005 from Consul, Australian Embassy Manila to Chief Record Division, National Center for Mental Health, Mandaluyong City
letter dated 11 May 2005 from Principal Migration Officer, Australian Embassy Manila to Director, Passports Division, DFAT
letter dated 16 May 2005 from Director, Consular Operations, DFAT to First Secretary, Embassy of the Philippines, Canberra
note no. 143/05 dated 17 May 2005 from Australian Embassy Manila to the Philippines Bureau of Immigration
email dated 17 May 2005 from First Assistant Secretary, Public Diplomacy, Consular and Passports Division, DFAT re Philippines media release
case notes on Vivian Alvarez dated 18 May 2005 from Overseas Workers Welfare Administration, Manila (3 pages)
correspondence "consular-in-confidence" dated 17 May 2005 from DFAT Canberra to Adelaide and Manila re Palmer Inquiry request for files
email dated 19 May 2005 from DFAT officer to Secretary, DFAT re file search
email dated 20 May 2005 from Assistant Secretary, Consular Branch, DFAT re recollection of dealings with QLD police in September 2003
emails dated 17 and 18 May 2005 from Principal Migration Officer, First Secretary (Immigration), Australian Embassy Manila re inquiries with OWWA (2 pages)
email dated 19 May 2005 from Head of Mission, Australian Embassy Manila re response to news reports (2 copies)
email dated 19 May 2005 from Consular Operations Section, DFAT re documents from Philippines Embassy
email dated 19 May 2005 from Consular Operations Section, DFAT re story on page 1 of The Australian
email dated 23 May 2005 from Head of Mission, Australian Embassy Manila re contacts with OWWA and DFA (2 pages)

Department of Immigration and Multicultural and Indigenous Affairs (documents made public)

S230 – file note (undated) re Lismore Base Hospital notification
S534A – facsimile dated 3 April 2001 from Compliance Manager, Southport Area Office, DIMIA to Lismore Base Hospital
S109 – file note dated 23 April 2001 by Compliance Section, Southport Area Office, DIMIA re discussions with Lismore Base Hospital and a social worker at Liverpool Hospital
S93 – file note dated 7 June 2001 by Southport Area Office, DIMIA re discussions with Lismore Base Hospital and St Vincents Hospital
S239 – file note dated 21 June 2001 by Parramatta office, DIMIA re social worker
S562A – email dated 12 July 2001 re detention of Vivien Alvarez
S46–S57 – Record of interview with suspected unlawful non-citizen between DIMIA Southport officer and Vivian Alvarez dated 13 July 2001 (12 pages)
S36 – email dated 16 July 2001 re removal of Vivian Alvarez
S29 – letter dated 17 July 2001 from Compliance Section, DIMIA re removal arrangements
S26 – email dated 18 July 2001 re detention and removal of Vivien Alvarez
S432A – file note dated 19 July 2001 re conversation with SBICLS
S431A – file note dated 19 July 2001 re arrangement of medical examination for fitness to travel
S23 – email dated 19 July 2001 re removal of Vivien Alvarez
S376A – facsimile dated 19 July 2001 from Investigations, DIMIA to QPS re arrival and departure records for Vivian Alvarez
S14 – handwritten file note dated 20 July 2001 re conversation with escort, Jane Beare
S105A – handwritten file note dated 20 July 2001 re removal
S427A – Direction to accompany and restrain dated 20 July 2001 from DIMIA to Officer-in-charge, Arthur Gorrie Correctional Centre, WACOL
S422A – Escort Instructions dated 20 July 2001 for escort, Senior Constable Jane Beare
S423A – Agreement for Escort Service
S424A – Agreement by Escort dated 20 July 2001
S425A – For the Information of the Escort
S15 – file note dated 20 July 2001 by Manager Investigations re conversation with embassy staff in Manila
S419A – movement details for Vivian Alverez, departed 20 July 2001
S656 and S657 – briefing note dated 20 July 2001 re Alverez (2 pages)
S103A – movements details for Vivian Alverez, departed 20 July 2001
S413A–S414A – minute dated 16 August 2001 from Assistant Finance Officer, DIMIA to Manager, Investigations and Enforcement Section re writeoff of irrecoverable removee debts (2 pages)
S643 – movements details for Vivian Alvarez Young, arrived 7 July 1984
S652 – email dated 21 August 2003 re Vivian Solon Young
S450A – email dated 9 September 2003 re Vivian Solon
S653 – movements details for Vivian Solon Young between July 1984 and June 1992
S654 – part of email (undated) from Entry Systems and Movement Alert Section
S245 – email dated 4 April 2005 sent to Minister for Immigration from Robert Young requesting an investigation into the disappearance of his ex-wife Vivian Solon Young
S275 – email dated 21 April 2005 from Deputy State Director, QLD re passport photo of Vivian Young
S214–S217 – draft chronology dated 21 April 2005 re Vivan Solon Young (4 pages)
S325A–S327A – Consular Branch talking points "Whereabouts inquiry: Vivian Alvarez Solon/Vivian Solon Young" dated 23 April 2005 (3 pages)
S328A–S331A – Provisional DIMIA talking points and DIMIA chronology re Vivien Solon Young dated 22 April 2005 (4 pages)
S931–S932 – restricted correspondence dated 23 April 2005 from Canberra to Ambassador, Manila, cc: DFAT, PM&C, AFP re instructions on handling the Alvarez/Young matter (2 pages)
S207 – email dated 22 April 2005 from Assistant Secretary, Compliance and Analysis Branch, Border Control and Compliance Division re chronology and media points
S208–S210 – Chronology: Vivien Solon Young (4 pages)
S211 – draft media points dated 22 April 2005
S202–S203 – email dated 22 April 2005 from Chief of Staff, Office of the Minister for Immigration and Multicultural Affairs and Indigenous Affairs re points for discussion with Mr Robert Young (2 pages)
S204 – media points
S280 – email dated 22 April 2005 re proposed DFAT amendments to media points
S281 – draft revised media points dated 22 April 2005
S451–S452 – restricted correspondence dated 22 April 2005 to DFAT, PM&C, AFP, Foreign Minister's Office re urgent request to locate Australian citizen (2 pages)
S311A – file note dated 11 May 2005 re attempts to locate Ms Grace Olajay
S309A–S310A – email dated 25 April 2005 from Consul General re attempts to locate Vivian Solon-Young (2 pages)
S194 and S192–S193 – email dated 26 April 2005 from Assistant Director, Compliance Section re request for passenger cards for Vivian Solon Young (3 pages)
S278A – email dated 27 April 2005 from Consul General re attempts to locate Vivian Solon Young
S476–S480 – emails sent between 27 and 28 April 2005 re media points for Alvarez case and whether the Alvarez case has been formally referred to the Palmer Inquiry (5 pages)
S481 – media release "Extension of the Palmer Inquiry" dated 30 April 2005
S927 – email dated 3 May 2005 re telecon with Manila and movements search
S174 – email dated 3 May 2005 re movements checks
S482 – email dated 5 May 2005 re media points for the Philippines Embassy
S485 – email dated 9 May 2005 re talking points
S486 – talking points
S488–S489 – email dated 9 May 2005 re talking points (2 pages)
S493 – email dated 5 May 2005 from Entitlements Verification Policy Section, Identity Fraud and Biometrics Branch re report from movements
S496 – email dated 5 May 2005 from State Director, South Australia re request for briefing from Palmer Inquiry
S497 – email dated 5 May 2005 from Entitlements Verification Policy Section, Identity Fraud and Biometrics Branch re draft talking points for the Minister
S498–S499 – Talking points re attempts to locate Vivian Alvarez (2 pages)
S500–S506 – Table "Vivian Solon Young – Location – Log of enquiries with external information sources (last updated 9 May 2005) (7 pages)
S507 – email dated 9 May 2005 from Assistant Director, Compliance Section re access to QLD police missing persons file
S509 – email dated 9 May 2005 from Public Affairs Manager, Australian Embassy Manila re media article "Militant group won't accept PM Howard's apology on Pinay's 'wrong' deportation"
S510 – media article re Filipino community in Australia being up in arms over the wrongful deportation of Vivian Alvarez
S511 – email dated 10 May 2005 from Director, DIMIA Response Coordination re request for briefing on steps taken to locate Vivien Alvarez
S514–S515 – email dated 10 May 2005 re transcript of Lateline interview (2 pages)
S545 – email dated 10 May 2005 from Parliamentary Coordination Section re briefing PMQ AO18 Australian citizens removed
S925–S926 – emails dated 9 and 10 May 2005 from Principal Migration Officer, First Secretary (Immigration), Australian Embassy Manila re engaging NGOs to assist in locating Vivian Alvarez (2 pages)
S554–S555 – emails dated 9 and 10 May 2005 from Legal Policy Section to State Director, South Australia re bridging visa regulations and the use of regs 2.25 and 2.20 (2 pages)
S589 – email dated 11 May 2005 from DIMIA Response Coordination re media report in The Age and talking points
S577 – email dated 11 May 2005 from Assistant Director, Compliance Section re systems search for Alvarez and Solon/Young
S594 – email dated 11 May 2005 from Entitlements Verification Policy Section, Identity Fraud and Biometrics Branch re Vivian Solon-Young
S595 – email dated 11 May 2005 from Assistant Director, Compliance Section re passport application lodged with Philippines authorities
S602–S603 – Consular Branch talking points "Whereabouts inquiry: Vivian Alvarez Solon/Vivian Solon Young" and background dated 12 May 2005 (2 pages)
S616 – emails dated 13 and 16 May 2005 re specialist medical assessment for Mrs Alvarez
S662 – email dated 17 May 2005 re papers faxed
S663–S665 – emails dated 17 May 2005 re transcript of ABC radio interview with Alexander Downer (3 pages)
S213A – email dated 17 May 2005 from Principal Migration Officer, First Secretary (Immigration), Australian Embassy Manila to Assistant Director, Compliance Section re claims about an embassy official meeting Vivian Alvarez on arrival at Manila airport on 20 July 2001
S214A – email dated 17 May 2005 from Adviser, Office of the Minister for Foreign Affairs re claims about an embassy official meeting Vivian Alvarez on arrival at Manila airport on 20 July 2001
S215A – email dated 17 May 2005 from Consul General re claims about an embassy official meeting Vivian Alvarez on arrival at Manila airport on 20 July 2001
S100A – emails dated 18 and 19 May 2005 re DIMIA record check
S109A–S130A – briefing 'consular in-confidence' re "Manila post inquiries to locate Vivian Young" dated 20 May 2005 (22 pages)
S763 – email dated 24 May 2005 re Alvarez Q&A
S764–S777 – draft talking points for Senate Estimates "Alvarez Matter – possible questions" dated 24 May 2005 (14 pages)
S405–S426 – draft talking points for Senate Estimates "Alvarez Matter – possible questions" dated 24 May 2005 (22 pages)
S427–S432 – questions and answers re attempts to locate Vivian Alvarez (6 pages)
S239A–S241A – briefing from Ambassador re action taken by post to locate Vivian Alvarez Solon (3 pages)
S609–S610 – media release dated 1 June 2005 from Australian Embassy Manila re Vivian Alvarez Solon (2 pages)
S129–S130 – email dated 31 May 2005 re systems information (2 pages)

Department of Foreign Affairs and Trade

correspondence dated 13 September 2005 – answers to questions on notice from hearing on 7 September 2005

The following were tabled (12 September 2005) with the report titled Mr Chen Yonglin's request for political asylum:

Department of Foreign Affairs and Trade

correspondence dated 18 July 2005
opening statement prepared for public hearing, 26 July 2005

Federation for a Democratic China

opening statement prepared for public hearing, 25 July 2005
additional information provided at the Committee's hearing on 25 July 2005

Falun Dafa Association NSW Inc.:

undated letter of complaint concerning Chinese radio program "Good day Sydney" broadcast on radio 2000
summary of issues for Falun Gong practitioners seeking refugee protection in Australia – 8 July 2005
Additional information, dated 11 August 2005, arising from the 25 July 2005 hearing.

Mr George Newhouse

correspondence dated 4 August 2005

The Epoch Times Australia Inc.

Interference with the Epoch Times' normal business by the Chinese Government's personnel and agents in Australia – July 2005

Attorney-General's Department

answers to questions on notice at public hearing on 5 August received 8 August 2005

Department of Immigration and Multicultural and Indigenous Affairs

answers to questions taken on notice at the Committee's hearing in Sydney on 25 July 2005
response dated 12 August 2005, to questions on notice arising from the 8 August 2005 hearing
response dated 16 August 2005, to questions on notice arising from the 8 August 2005 hearing
response dated 19 August 2005, to questions on notice arising from the 8 August 2005 hearing in relation to Vivian Solon.
response dated 23 August 2005, to question on notice asked by Senator Ludwig arising from the 8 August 2005 hearing.

Tabled (6/9/05) papers including Secretary's briefing – 8 August 2005; People. Our Business; copy of Ms Alverez Qantas travel form.

Tabled at the Committee hearing on 6 September 2005:

Minute - Deputy Secretary Correll - 25 August
Removals Quality Assurance Forms – Description
Removal Availability Assessment (revised)
Draft MSI extract - 5.2 - Unresolved Identity or Nationality
Air travel forms.pdf)
Draft MSI extract - Notification of Proposed Air Travel
Notice of Your Removal from Australia
Request for Removal from Australia (revised)
General Information for Escorts
Progressing and Effecting Removal

Mr Mark Green

Letter from Minister Vanstone dated 14 June 2005, tabled 26 July 2005
Letter from Minister Downer dated 14 June 2005, tabled 26 July 2005

Australian Security Intelligence Organisation

Letter from Mr Paul O'Sullivan dated 24 August 2005

Sen the Hon Amanda Vanstone

Letter from Minister Vanstone dated 2 September 2005

Commonwealth Ombudsman

Covering letter dated 5 September 2005-09-09
Letter to Senator the Hon Amanda Vanstone, 1 September 2005
Letter to Secretary of the Department of Immigration and Multicultural and Indigenous Affairs

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