Appendix 14: List of requirements

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Description Requirement
Letter of transmittal Mandatory
Table of contents Mandatory
Index (available in PDF version of report) Mandatory
Glossary Mandatory
Contact officer(s) Mandatory
Internet home page address and internet address for report Mandatory

Review by Clerk

Review by Clerk Mandatory
Summary of significant issues and developments Suggested
Overview of department’s performance and financial results Suggested
Outlook for following year Suggested
Significant issues and developments—portfolio (not applicable) Portfolio departments—suggested

Departmental overview

Role and functions Mandatory
Organisational structure Mandatory
Outcome and program structure Mandatory
Where outcome and program structure differs from Portfolio Budget Statements, Portfolio Additional Estimates Statements or other portfolio statements accompanying any other additional appropriation bills, details of variation and reasons for change (none to report) Mandatory
Portfolio structure (not applicable) Portfolio departments—mandatory

Report on performance

Review of performance during the year in relation to programs and contribution to outcomes Mandatory
Actual performance in relation to deliverables and key performance indicators set out in the Portfolio Budget Statements, Portfolio Additional Estimates Statements or other portfolio statements Mandatory
Where performance targets differ from the Portfolio Budget Statements or Portfolio Additional Estimates Statements, details of both former and new targets, and reasons for the change (none to report) Mandatory
Narrative discussion and analysis of performance Mandatory
Trend information Mandatory
Significant changes in nature of principal functions/services (none to report) Suggested
Performance of purchaser–provider arrangements If applicable, suggested
Factors, events or trends influencing departmental performance Suggested
Contribution of risk management in achieving objectives Suggested
Performance against service charter customer service standards, complaints data and the department’s response to complaints If applicable, mandatory
Discussion and analysis of the department’s financial performance Mandatory
Discussion of any significant changes in financial results from the prior year, from budget or anticipated to have a significant impact on future operations Mandatory
Agency resource statement and summary resource tables by outcomes Mandatory

Management and accountability

Corporate governance
Agency heads are required to certify their agency's actions in dealing with fraud Mandatory
Statement of the main corporate governance practices in place Mandatory
Names of the senior executives and their responsibilities Suggested
Senior management committees and their roles Suggested
Corporate and operational planning and associated performance reporting and review Suggested
Internal audit arrangements including approach adopted to identifying areas of significant financial or operational risk and arrangements to manage those risks Suggested
Policy and practices on the establishment and maintenance of appropriate ethical standards Suggested
How nature and amount of remuneration for Senior Executive Service officers is determined Suggested
External scrutiny
Significant developments in external scrutiny Mandatory
Judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner Mandatory
Reports by the Auditor-General, a parliamentary committee, the Commonwealth Ombudsman or an agency capability review Mandatory
Management of human resources
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives Mandatory
Workforce planning, staff turnover and retention Suggested
Impact and features of enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and Australian workplace agreements Suggested
Training and development undertaken and its impact Suggested
Work health and safety performance Suggested
Productivity gains Suggested
Statistics on staffing Mandatory
Enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and Australian workplace agreements Mandatory
Performance pay (none to report) Mandatory
Assets management
Assessment of effectiveness of assets management If applicable, mandatory
Assessment of purchasing against core policies and principles Mandatory
A summary statement detailing the number of new consultancy services contracts let during the year, the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST), the number of ongoing consultancy contracts that were active in the reporting year and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST); and a statement noting that information on contracts and consultancies is available through the AusTender website Mandatory
Australian National Audit Office Access Clauses
Absence of provisions in contracts allowing access by the Auditor-General Mandatory
Exempt contracts
Contracts exempted from publication on AusTender Mandatory
Small business  
Procurement initiatives to support small business Mandatory
Financial statements
Financial statements Mandatory
Other mandatory information
Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011) Mandatory
Advertising and market research (section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns Mandatory
Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999) Mandatory
Compliance with the department’s obligations under the Carer Recognition Act 2010 (Not applicable) If applicable, mandatory
Grant programs Mandatory
Disability reporting—explicit and transparent reference to agency-level information available through other reporting mechanisms Mandatory
Information Publication Scheme statement Mandatory
Correction of material errors in previous annual report (none to report) If applicable, mandatory
Agency resource statements and resources for outcomes Mandatory
List of requirements Mandatory