Department of Parliamentary Services Annual Report 2011-2012

Compliance index

The Department of Parliamentary Services is required at the end of each financial year to give a report to the Presiding Officers for presentation to each House of the Parliament under subsection 65(1)(c) of the Parliamentary Service Act 1999.

Under subsection 65(2) of the Parliamentary Service Act 1999, the department’s annual report must be prepared in accordance with guidelines approved on behalf of the Parliament by the Joint Committee of Public Accounts and Audit (JCPAA). The Requirements for annual reports for departments, executive agencies and FMA Act bodies (the Requirements) were revised and reissued in June 2010.

The Requirements stipulate a core set of mandatory information which must be included in annual reports to ensure that accountability requirements are met and to provide consistency for readers. There are other items which are suggested for inclusion on the basis of making the annual report as informative as possible.

The following table shows where the mandatory information specified by the Requirements may be found in this report.

Part of report Requirement item

Letters of transmittal

Letters of transmittal

Aids to access

Table of contents

Index - Available in the full report (PDF 6.2 MB)


Abbreviations and acronyms

Contact officer

Internet home page address and internet address of report

Part 1—Review by Secretary

Review by departmental Secretary

Summary of significant issues and developments

Outlook for 2012–13

Part 2—Departmental overview

Overview description of department

Role and functions

Organisational structure

Outcome and program structure

Where outcome and program structures differ from PB Statements/PAEs or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change

Parts 3 & 4—Report on performance

Review of performance during the year in relation to programs and contribution to outcomes

Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements

Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change

Narrative discussion and analysis of performance

Trend Information

Significant changes in nature of principle

Factors, events or trends influencing departmental performance

Social inclusion outcomes

Performance against service charter customer service standards, complaints data, and the department’s response to complaints

Discussion and analysis of department’s financial performance

Discussion of any significant changes from the prior year, from budget or anticipated to have a significent impact on future operations.

Agency resource statement and summary resource tables by outcomes

Part 5—Sustainability

Corporate governance

Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines.

Statement of the main corporate governance practices in place

Names of the senior executive and their responsibilities

Senior management committees and their roles

Corporate and operational planning and associated performance reporting and review

Approach adopted to identify areas of significant financial or operational risk

Policy and practices on the establishment and maintenance of appropriate ethical standards

How nature and amount of remuneration for SES officers is determined

External scrutiny

Significant developments in external scrutiny

Judicial decisions and decisions of administrative tribunals

Reports by the Auditor-General, a parliamentary committee or the Commonwealth Ombudsman

Management of human resources

Assessment of effectiveness in managing and developing human resources to achieve departmental objectives

Workforce planning, staff turnover and retention

Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and AWAs

Training and development undertaken and its impact

Work health and safety performance

Statistics on staffing

Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs

Performance pay

Assets management

Assessment of effectiveness of assets management


Assessment of purchasing against core policies and principles


The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website.

Australian National Audit Office Access Clauses

Absence of provisions in contracts allowing access by the Auditor-General

Exempt Contracts

Contracts exempt from AusTender

Financial Statements

Financial Statements

Other Mandatory Information

Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)

Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns

Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999)

Grant Programs

Disability reporting—explicit and transparent reference to agency-level information available through other reporting mechanisms

Correction of material errors in previous annual report

List of requirements