| 2.1 | 
    This chapter outlines options for the framework  of the RLCIP. The chapter addresses the fundamentals of the RLCIP; application  process options; the role of the federal department; consideration of state and  territory-based panels; and how the program might be funded. | 
  
  
    
 | 
     | 
  
  
    Fundementals of the program | 
    
  
    | 2.2 | 
    The RLCIP will be one important part of the Commonwealth  Government’s package to address regional and local community infrastructure  requirements. The government currently provides $1.9 billion in financial  assistance grants to local councils (in 2008-09) to spend on priorities  including local roads and community facilities.1 The Roads to Recovery Programme has provided $1.2 billion over four years to  June 2009.        | 
  
  
    | 2.3 | 
    There are also a number of more focused federal programs  which fund regional and local community infrastructure projects; for example,  in the areas of information services, planning in Northern Australia, medical  infrastructure, housing development, broadband, water management, and education.2        | 
  
  
    | 2.4 | 
    Funding infrastructure has consistently been  identified by local government as a significant cost pressure. A  PricewaterhouseCoopers report estimated the cost of the backlog of  infrastructure renewals at $14.5 billion.3 Subsequent to this report, the Australian Local Government Association (ALGA)  called for the federal government to establish a Local Community Infrastructure  Renewals Fund to support local and regional councils in delivering more timely  and quality renewal works across a range of community assets. ALGA proposed  that the Fund be around $250 million per annum over a period of at least four  years.4        | 
  
  
    | 2.5 | 
    Some councils have been very successful at  attracting funding whilst many smaller, rural councils report that they have  fewer resources to help attract additional funding. A 2008 Productivity  Commission report found that 20 percent of local councils relied on federal and  state grants for half of their revenue.5        | 
  
  
    | 2.6 | 
    A key dilemma for the development of the RLCIP  is for objectives to be set that are not so restrictive as to limit innovative  regional development projects, but are sufficiently precise to reduce the  administrative challenges seen under the RPP.  The ANAO found that flexibility in the program made it more difficult for DOTARS  to ensure transparent, accountable, and cost effective administration, and to  demonstrate equitable treatment of applications.6        | 
  
  
    | 2.7 | 
    The RPP was a  very flexible discretionary grants program with broad criteria and a continuous  assessment process. The Committee found that there was confusion about the  objectives and priorities of the RPP, and  what type of projects could be funded.7 The ANAO stated that the large variety of projects that were able to be  approved by the RPP made it more difficult for:  promotion to be targeted to particular areas; potential applicants to identify  the program as an appropriate source of funding from the federal government;  and applicants to distinguish between the reasons some projects were funded and  others were not.8         | 
  
  
    | 2.8 | 
    The four stated objectives of the RPP  were to: 
      - stimulate growth  in regions by providing more opportunities for economic and social  participation;
 
      - improve access to  services in a cost effective and sustainable way, particularly for those  communities in regional Australia with a population of less than 5,000;
 
      - support planning  that assists communities to identify and explore opportunities and to develop  strategies that result in direct action; and
 
      - help communities  make structural adjustments in regions affected by major economic, social and  environmental change.9
         | 
  
  
    | 2.9 | 
    Under the former program, government nominated  additional priorities each year, providing a supplementary focus for the  program.10 Another way the government could set policy priorities is to develop sub-programs  under the RLCIP to direct funding to priority areas or applicant groups. For  example, sub-program areas could include disadvantaged communities that are  unable to match funding, strategic priority areas or applicant groups. This  option has been utilised by The Regional Infrastructure Development Fund in Victoria  which provides grants under one main program banner, with sub-programs evolving  over time to ensure current government policy objectives are met.11 It will also be important that any sub-program guidelines are clearly  articulated in order to avoid the confusion that occurred under the RPP.        | 
  
  
    | 2.10 | 
    The Committee heard that the RPP  was the last stop funding resource for projects which did not meet the criteria  under any other federal or state program.12 However, there was evidence that some projects did receive funds from other  Commonwealth Government programs in addition to the RPP.13 The Committee believes that setting broad parameters for the type of projects  that can be funded by the RLCIP, so that a wide range of regional and local  community projects are eligible, should continue to be a key characteristic of  the new program, but that the parameters should not be so broad as to cause the  sorts of problems raised by the ANAO report.        | 
  
  
    | 2.11 | 
    The Committee believes that the objectives of  the new program should include: 
      - encouraging economic growth in regional and  local communities;
 
      - investing in genuine community infrastructure  initiatives;
 
      - improving quality of life within local  communities; and
 
      - improving the coordination of regional  infrastructure programs with the states, territories and local government.
 
  | 
  
  
    | 2.12 | 
    It is important that in assessing applications  for the RLCIP, consideration must be given to whether another more appropriate  funding program exists. This was part of the assessment process under the RPP.  The Committee notes, however, that it is difficult to know whether applicants  have received funding under other programs.14 An important related assessment process is to ensure that grants funding under the  RLCIP does not replace funding from another tier of government: that is, that  it does not represent ‘cost-shifting’.15        | 
  
  
    | 2.13 | 
    The Committee believes that value for money and  avoidance of duplication can best be achieved by better coordination of regional  programs between the Commonwealth and state governments. Coordination with the  states and territories is discussed later in this chapter. | 
  
  
    | 2.14 | 
    Recommendation 1
      The Committee recommends that the government  establish well defined and clear objectives for the Regional and Local  Community Infrastructure Program that sit within an articulated Commonwealth  Government regional development policy.  | 
  
  
    | 2.15 | 
    Recommendation 2
      The Committee recommends that the Regional and  Local Community Infrastructure Program retain the option of establishing sub-programs  to direct funding to strategic priority areas or applicant groups.  | 
  
  
     | 
      | 
  
  
    Defining Regional | 
    
  
    | 2.16 | 
    From a national perspective, regions have been  defined in a number of ways including: 
      - the 85 biogeographic regions of Australia, identified cooperatively by federal and  state government scientists;
 
      - the 69 statistical divisions, based on  agreed definitions of a ‘region’, identified cooperatively by federal and state  statisticians and used by the Australian Bureau of Statistics;
 
      - the 64 regions identified by the formation  of voluntary Regional Organisations of Councils (ROCs), i.e. groupings of the  approximately 700 local governments in Australia;16
 
      - the 57 regions of the federal-state natural  resource management regional bodies administering the Natural Heritage Trust and  National Action Plan on Water Quality and Salinity; and
 
      - the 54 regions of the nation’s Area  Consultative Committees (ACCs).17
         | 
  
  
    | 2.17 | 
    In some  debates, ‘region’ has also been used to refer  to all areas outside capital cities. Some witnesses suggested that the new  RLCIP be structured into separate streams of funding based on the different  types of regions, or that a weighted funding mix be used to prioritise  non-metropolitan Australia.18         | 
  
  
    | 2.18 | 
    The  Committee considers that this definition of the term ‘region’ runs the risk of  slanting regional policy exclusively towards rural regions, so that the  requirements of metropolitan areas are not duly considered.   | 
  
  
    | 2.19 | 
    The  Committee does not wish to advance a new definition of ‘regional’. It believes  that under the new RLCIP regions should encompass the whole of Australia.  Program  funding should be accessible to projects in any part of the country  (metropolitan, rural, regional and interface areas) if they meet the RLCIP  criteria and are not funded by other programs. All regions of Australia have justified infrastructure demands. In  addition, infrastructure projects should not be necessarily contained within a particular  regional boundary: projects should be able to work across regions.  | 
  
  
     | 
      | 
  
  
    Partnerships | 
    
  
    | 2.20 | 
    Developing partnerships and securing funding  support was a requirement under the RPP.  Partnership funding could be money contributed to the project or time and/or  materials donated to the project from other sources. Generally, a partnership  contribution of at least 50 percent was required to meet this criterion.  Commercial activities normally required at least 60 percent contribution to the  project. Lower levels of partnership funding were considered where the  community or local council faced challenges in contributing funding.19        | 
  
  
    | 2.21 | 
    The ANAO reported  that there was high variation across projects of the proportion of partnership  funds provided. However, it was common for the RPP to be the single largest contributor of funding to a project.20        | 
  
  
    | 2.22 | 
    Most states and territories have developed programs  to fund regional infrastructure projects. While these vary from state to state,  they often require matching funding. The  Victorian government submitted that the ratio of matched funding should be  flexible and take into account the capacity of the organisation, the  geographical location and socio-economic disadvantage. For example, the Small  Towns Development Fund funding ratio of 3:1 (government: rural council) is applied.21        | 
  
  
    | 2.23 | 
    The Committee believes that partnerships are  about more than funding: partnership also refers to the building of  relationships with other tiers of government and the local community. Witnesses  in Ballarat described a way of conducting partnerships that builds relationships  with local communities, and fosters the capacity to drive projects at a local  level.22        | 
  
  
    | 2.24 | 
    The Committee proposes  that successful proponents of projects under the RLCIP continue to be required to  contribute funding. Such arrangements entail the sharing of ownership,  accountability and coordination of projects, and this is desirable in a number  of ways. The Committee contends  that a partnership model, in both a financial and management sense, for the  RLCIP will assist the Commonwealth Government to: 
   - fund genuine regional economic development and community infrastructure;
 
      - minimise administrative costs and duplication for taxpayers; and
 
      - build on the relationships between the three tiers of government and local communities.
 
  | 
  
  
    | 2.25 | 
    The Committee does see merit in the Victorian  proposal of recognising the difficult position small local government areas  have in raising partnership funds. Relationship building at the local level is  referred to later in this chapter.  | 
  
  
    |   | 
      | 
  
  
    Infrastructure | 
    
  
    | 2.26 | 
    The Committee acknowledges that the RLCIP is one  part of the Commonwealth Government’s investment in national, regional, and  local infrastructure. Infrastructure Australia  is currently developing priorities for national infrastructure.23 The Australian Council of Local Government will meet on 18 November 2008 to discuss ways to build national  and local infrastructure, boost economic capacity and improve the quality of  life in communities.24        | 
  
  
    | 2.27 | 
    ALGA stated that both hard and soft  infrastructure underpins economic activity and is fundamental to an efficient  and effective national economy.25 In this context, ALGA notes that hard infrastructure includes items such as  ‘roads, water, sewage, energy/utilities and telecommunication networks’.26 Soft infrastructure, in this case, includes items such as ‘education, health,  community and recreation services and facilities’.27 The RPP accepted applications for both hard  and soft infrastructure.         | 
  
  
    | 2.28 | 
    The Committee takes the view that a more  commonly understood definition of hard infrastructure includes physical  buildings, whereas soft infrastructure includes such items as business plans,  feasibility studies and maps. The Committee believes the RLCIP should predominantly  fund hard infrastructure projects, which would include: 
   - social and community infrastructure such as  community halls, theatres and arts precincts;
 
      - recreation facilities such as sports stadiums,  playgrounds and skate parks;
 
      - tourism infrastructure such as community public  attractions and walking tracks; and
 
      - children, youth and seniors facilities such as  senior citizen centres, Scout and Guide halls and playground facilities.
 
  | 
  
  
    | 2.29 | 
    Recommendation 3
      The Committee recommends that the new Regional and Local  Community Infrastructure Program: 
        - cover  all regions of Australia;
 
        - employ  a partnership model; and
 
        - predominantly  fund hard infrastructure.
 
         | 
  
  
    |   | 
      | 
  
  
    Eligibility to apply to the RLCIP | 
    
  
    | 2.30 | 
    Under the RPP,  non-profit and for-profit organisations were eligible to apply for funding. Bodies  considered ineligible were: federal and state government agencies; lobby groups;  organisations not incorporated under federal or state legislation; ACCs; and  individuals.   | 
  
  
    | 2.31 | 
    The Committee considers that not-for-profit groups,  including community groups and local government, should continue to be eligible  to apply for funding under the RLCIP.   | 
  
  
    | 2.32 | 
    There are a number of possible options as to how  this could occur, including: 
   - local government to be the sole auspice agency  for all applications in a region including applications from not-for-profit  organisations;
 
      - local government to be the auspice agency for  applications in a region with a requirement that local government contribute  (whether by way of capital, maintenance or operational funding). Not-for-profit  organisations that do not require a local government contribution would require  a letter of support from local government and then be able to apply directly;
 
      - local government to be the auspice agency for  applications in a region with a requirement that local government contribute  (whether by way of capital, maintenance or operational funding). Not-for-profit  organisations would be able to apply directly (and not require to provide  contributions or a letter of support from local government); or
 
      - local government acting as the umbrella proponent  for not-for-profit organisations that may experience difficulty applying in  their own right; this would be a matter of choice for the not-for-profit  organisation.
 
  | 
  
  
    | 2.33 | 
    The Committee heard evidence from local  government of their desire to align funding from the RLCIP going into a region  with regional and local priorities.28 This was particularly the case when community organisations in order to receive  funding from state or federal governments were also seeking a local government  contribution.29         | 
  
  
    | 2.34 | 
    The Committee also heard evidence from  not-for-profit organisations that they would be concerned by the potential that  their projects would not receive local government support, as local government  would be more likely to pursue funding for facilities within their control and  for which they are financially responsible.30         | 
  
  
    2.35  | 
    There is merit in both of these arguments and  for this reason the Committee believes that its second option—“local government  to be the auspice agency for applications in a region with a requirement that  local government contribute (whether by way of capital, maintenance or  operational funding). Not-for-profit organisations that do not require a local  government contribution would require a letter of support from local government  and then be able to apply directly”—provides an opportunity to ensure that  local and community infrastructure funding in a region is better aligned with  local and regional priorities and continues to ensure that not-for-profit  organisation projects are funded.  | 
  
  
    | 2.36 | 
    To  ensure that local government give due consideration to community applications,  the Committee is recommending the following options in relation to  not-for-profit organisation applications: 
      - establishing a quarantined sub-program of  funding to which community organisations, with local government support, only  can apply; or
 
      - where feasible, requiring that a set percentage  of applications put forward by a local government area be from community  organisations.
 
  | 
  
  
    | 2.37 | 
    Recommendation 4
      The Committee recommends that local government  be the auspice agency for applications in a region with a requirement that  local government contribute (whether by way of capital, maintenance or  operational funding). Not-for-profit organisations that do not require a local  government contribution would require a letter of support from local government  and then be able to apply directly.  | 
  
  
    | 2.38 | 
    Recommendation 5
      The Committee recommends that the Government consider: 
establishing  a quarantined sub-program of funding to which community organisations, with  local government support, only can apply; or
    
      where feasible, requiring  that a set percentage of applications put forward by a local government area be  from community organisations.   | 
  
  
    | 2.39 | 
    This central role is important because local  government is pivotal in regions. Local government provides ‘essential services  and infrastructure that serve as the foundation for local and regional  communities’ and in some communities, ‘local government is often the only  institutional presence and one of the key drivers of economic activity’.31        | 
  
  
    | 2.40 | 
    Throughout Australia,  local government and regional groupings of local government have undertaken  extensive planning exercises and are working collaboratively with their state  and territory government departments to develop comprehensive regional plans.32 Also, Infrastructure Australia  is developing a strategic blueprint for the nation’s future infrastructure  needs.        | 
  
  
    | 2.41 | 
    The Committee believes it is essential that  projects funded by RLCIP are consistent with state and local government plans  and activities. This would be the case if the option of local government being  the main proponent of RLCIP funding is adopted                                     (see  Recommendation 4).  | 
  
  
     | 
      | 
  
  
    For-profit organisations | 
    
  
    | 2.42 | 
    Over the life of the RPP,  approximately eight per cent of projects approved for funding were distributed  to for-profit organisations.33         | 
  
  
    | 2.43 | 
    The Committee received arguments for including  for-profit organisations as eligible applicants under the new RLCIP.34 Some witnesses referred to the need to support private sector infrastructure  projects, particularly in rural areas, which support job creation, attract  other investment, and allow communities to grow and prosper.35 One witness in Toowoomba claimed that more ‘bang for the buck’ and community  sustainability came from supporting small business in regional towns.36        | 
  
  
    | 2.44 | 
    On the other hand, there was also significant  opposition to allowing for-profit entities to apply to the RLCIP.37 The arguments for excluding for-profit entities included that: they had a capacity  to raise finance from other sources; their capacity to make profits using  public funding; and that, in such cases, questions of competitive neutrality are  inherently difficult to manage.         | 
  
  
    | 2.45 | 
    At the Bundaberg roundtable, no-interest or low-interest  loans were canvassed as an alternative way to fund businesses. There was also  support for separating out business from local government and community groups  in grant funding.38        | 
  
  
    | 2.46 | 
    The ANAO identified difficulties encountered by DOTARS  in assessing project and applicant viability for private enterprise funding.39 There were also difficulties in determining ‘whether the public benefit  provided by increased jobs … exceeds the private benefit to the business which  result from a grant …’.40        | 
  
  
    | 2.47 | 
    Further, the ANAO stated that government grants  are a valuable source of funding to for-profit organisations because grant  funding increases after-tax cash flows to the funding recipient without the  recipient being required to pay a return on those funds.41        | 
  
  
    | 2.48 | 
    The ANAO also found that for-profit businesses had  received funding from different Commonwealth Government sources for the same  project, although it was difficult for DOTARS to assess whether this was the  case.42        | 
  
  
    | 2.49 | 
    The Committee contends that for-profit  enterprises should not be eligible to apply for federal funding under the RLCIP.  There are other mechanisms through which for-profit entities can be supported,  including alternative federal and state government funding  programs.43        | 
  
  
    | 2.50 | 
    Recommendation 6
      The Committee recommends that the new Regional  and Local Community Infrastructure Program exclude applications from for-profit  entities.  | 
  
  
    | 2.51 | 
    Recommendation 7
      The Committee recommends that the Government  consider establishing regional industry grants as a separate stream under  another department, such as the Department of Innovation, Industry, Science and  Research (AusIndustry).  | 
  
  
     | 
      | 
  
  
    Framework for regional infrastructure funding | 
    
  
    The application process | 
    
  
    | 2.52 | 
    The Committee heard from many applicants to the RPP who  were pleased with the assistance they received from Area Consultative  Committees (ACCs) during the development of applications. The members and  secretariat staff of the ACCs had local and regional knowledge as well as an  understanding of the RPP.  However, after an application was submitted to national office for assessment,  applicants felt they were not appropriately consulted or given feedback on the  status of their application. From a proponent’s point of view, applications seemed  to fall into an administrative ‘black hole’, as witnesses have suggested.44 | 
  
  
    | 2.53 | 
    Some applicants to RPP  reported they waited for over a year to receive an assessment response, during  which time they were not given advice from the national office on the likelihood  of their application being approved.45         | 
  
  
    | 2.54 | 
    In line with the objective of consultation with  communities and applicants, promotion of the RLCIP is an important role of DITRDLG. People received information about the RPP  by: 
     - the ACC network (now RDA);
 
      - government websites, including GrantsLINK;
 
      - media releases announcing approval for funding  applications; and
 
      - mail-outs from, or direct contact with Members  or Senators.
  
      This should continue under the new program.  | 
  
  
    | 2.55 | 
    It is essential that well prepared guidelines,  web-based information, and contact information are provided to potential  applicants to alleviate potential confusion around the objectives of the RLCIP,  and to avoid any perception of a lack of transparency relating to projects, whether  they be successful or unsuccessful.  | 
  
  
    | 2.56 | 
    When ACCs were originally established alongside  the now defunct Regional Economic Development Organisations (REDOs) their role  was to advise government on issues in their region, and to ‘disseminate  information on government priorities and programmes’.46 With the introduction of the RPP, this role  became largely subsumed by the role they played in the RPP  grants process. In a sense, it appears to have become the predominant role of  ACCs.47        | 
  
  
    | 2.57 | 
    Under the RPP,  the national network of ACCs (now RDA) provided  a link between the Commonwealth Government and rural and metropolitan Australia.  ACCs were the primary point of promotion and assisted local communities with  application development, thereby filtering applications to some extent and  providing advice to DOTARS on these projects.  | 
  
  
    | 2.58 | 
    Throughout its deliberations the Committee has  been conscious of a number of sometimes conflicting factors: 
    - the Parliamentary Secretary for Regional Development  and Northern Australia is currently considering options  for the roles and responsibilities of RDA.  It is unlikely that these considerations will include a role for RDA  in the assessment process of the RLCIP applications;
 
      - the DITRDLG has stated that despite the central  role ACCs played in assisting with the development of applications under the RPP,  80 per cent of RPP applications were not  complete;48
 
      - RDAs  and RPP  applicants have claimed that the type of information required by DOTARS during  the RPP  was often ‘ridiculous’: there were times when they saw few valid reasons for it  being required, or where questions from DOTARS were seen as unnecessarily repetitive; 49
 
      - Contributions to the inquiry, whether from local  government, not-for-profits or RDAs, recognised the importance of having a  local presence with local knowledge; the capacity to develop partnerships and  to put project proponents in touch with each other; and to assist in developing  applications;50 and
 
- regional offices have played a role in contract  management that has been of benefit in ensuring that local circumstances are  taken into account and understood.
         | 
  
  
    | 2.59 | 
    The Committee wishes to canvas two options the  Government could consider in addressing these factors: 
    - firstly, the Government could more formally  charge RDAs with the role of assisting applicants to develop their Expressions  of Interest (as recommended in Recommendation 18) into an application; or
 
      - secondly, the DITRDLG could undertake this role  utilising either a regional field officer in each region or an officer  allocated a specific region from either the national office or a regional  office (where available).
 
  | 
  
  
    | 2.60 | 
    It has been difficult for the Committee to come  to a conclusion on whether RDA should  provide the role of assisting proponents to develop an Expression of Interest  into an application without having a clear understating of what RDA’s  roles and responsibilities will encompass.  | 
  
  
    | 2.61 | 
    There are clearly benefits to RDA  facilitating local partnerships, bringing project proponents together and  assisting in sourcing additional funding. However, there are also clear  benefits in a system where the DITRDLG has regionally based field officers (or  officers responsible for regions) to collaborate with local council and  community groups to identify opportunities, priorities and partnerships.  | 
  
  
    | 2.62 | 
    If the Government chooses to pursue the option  of having regionally based field officers (or officers responsible for regions)  collaborating with local council and community groups to identify  opportunities, priorities and partnerships, the Committee emphasises the critical importance of regular face-to-face  consultation between program officers, their state counterparts and  communities. The DITRDLG should provide considerable investment in developing  and retaining expertise on the regions. This could be managed by entrusting  responsibility for particular regions to identified staff, who could be located  in the national office or based in regional areas.51        | 
  
  
    | 2.63 | 
    The ANAO report on the former program found that it was hampered by an insufficient  capacity to perform financial analysis, and an insufficient level of awareness  of the significance of such analysis.52 Accordingly, the Committee takes the view  that a component of the DITRDLG must be dedicated to assessing applications,  and that it be given sufficient staff and resources to allow it to perform such  a function effectively.        | 
  
  
    | 2.64 | 
    This is  one aspect of the necessary separation between functions in the DITRDLG. Others  that must be considered are the project management, acquittal, and project and  program evaluation. In view of the apparent challenges agencies face in  recruiting skilled staff, there are obvious pressures to entrust work units  with more than one function. In the Committee’s view, this must be balanced  against levels of separation necessary to ensure high standards of public  administration.  | 
  
  
    | 2.65 | 
    Whichever option is adopted, the Committee notes  that under the RPP, ACCs were assigned coverage of specific geographical regions within the  states and territories. The Committee heard that the ACC boundaries were not  aligned with the regional boundaries identified by state governments.53 The Committee believes it would be helpful  if there was greater alignment between Commonwealth Government regions and  those utilised by each state and territory.        | 
  
  
    | 2.66 | 
    Recommendation 8
    The Committee recommends that the Government consider the  following two options:
        - the  Government could more formally charge RDAs with the role of assisting  applicants to develop their Expressions of Interest (as recommended in  Recommendation 18) into an application; or
 
      - the  DITRDLG could undertake this role utilising either a regional field officer in  each region or an officer allocated a specific region from either the national  office or a regional office (where available).
 
   | 
  
  
    | 2.67 | 
    Recommendation 9
    Should the Government  wish to pursue the option of having regionally based field officers (or officers responsible for regions) collaborating with local council and  community groups to identify opportunities, priorities and partnerships,  the Committee recommends that officers of the DITRDLG should:
- promote  and publish information about the program;
 
- provide  advice on Expressions of Interest;
 
- assist with developing applications;
 
- assess  applications;
 
- develop  expertise and provide a point of contact for each region;
 
- work  in close contact with state government Regional Offices;
 
- draft  and manage funding agreements; and
 
- evaluate  project and program outcomes.
 
   | 
  
  
      
        2.68  | 
    Recommendation 10
    Should the Government wish to pursue the option  of having regionally based field officers (or officers responsible for regions)  collaborating with local council and community groups to identify  opportunities, priorities and partnerships, the Committee recommends that the DITRDLG  invest significant time and effort in developing and recruiting staff with  expertise in designated regions, and in assisting local government and  community organisations with developing expressions of interest into  applications.  | 
  
  
     | 
      | 
  
  
    The assessment process | 
    
  
    | 2.69 | 
    In regards to the assessment process, the Committee  is of the opinion that centralisation would be beneficial. The following  sections canvass two possible options for Government. The first option  discusses the merits of centralising the assessment process in Canberra,  taking into account the need for quicker assessment times and other recommendations  made in the ANAO report. The second option considers, in addition to a centralised  assessment process, adding a state and territory based panel of federal, state  and local government representatives to the process. The panel, it is  envisaged, would review applications from the DITRDLG and make recommendations  to the Minister.  | 
  
  
     | 
      | 
  
  
    Centralised assessment | 
    
  
    | 2.70 | 
    It has been proposed that, under the RLCIP, either  the DITRDLG or RDA will assist in developing  applications and perform other background work necessary to provide  high-quality advice. This section considers the option of an entirely  centralised assessment process.  | 
  
  
    | 2.71 | 
    Under the RPP,  applications were processed in succession by ACCs, DOTARS’ regional offices,  DOTARS’ central offices and Ministerial decision-makers.54 This constituted a partially decentralised assessment procedure under the RPP,  particularly in its first three years of operation.        | 
  
  
    | 2.72 | 
    The Committee wishes to acknowledge statements  by a number of witnesses, that ACCs and DOTARS regional offices had been  helpful to RPP applicants.55 However, it appears that the involvement of so many parties in the assessment  process had negative effects.        | 
  
  
    | 2.73 | 
    First, it appears to have contributed to the  time taken by DOTARS to receive and assess applications, and to notify  applicants of the outcome. This was identified by witnesses throughout the  inquiry as an area of prime concern.  | 
  
  
    | 2.74 | 
    Second, the decentralised assessment model  contributed to the below-standard administrative culture of the program  identified by the ANAO.56 Its report suggested that DOTARS had not sufficient capability to perform  financial analysis and management to support the program,57 and that DOTARS’ regional offices, specifically, were weak in this regard.58        | 
  
  
    | 2.75 | 
    In the Committee’s view an appropriate response  is to group administrative functions retained by the DITRDLG at a central  office. Such an approach will enhance the agency’s capacity to attract and  retain the necessary financial expertise to administer the RLCIP; create  clearer lines of responsibility than under the RPP;  and reduce the number of administrative layers involved in the assessment  process. This, together with the adoption of funding rounds and streams, and  clear criteria for eligibility recommended in this report, would facilitate  better standards of public administration and transparency for the new program.  | 
  
  
     | 
      | 
  
  
    State and territory based panels | 
    
  
    | 2.76 | 
    The Committee expects that the DITRDLG will play  a central role in assessing applications and making recommendations to the  Minister. Yet in addressing the concerns raised in evidence provided, the  Committee has explored the option of including state and territory panels in  this process.  | 
  
  
    | 2.77 | 
    In addition to the DITRDLG, state and territory  government agencies manage regional issues. Where these agencies have been  involved in applications for partnership projects under the former program, it has  at times proved frustrating for applicants, in the sense that applications have  been subject to several different assessment processes. Across the country, the  Committee heard that creating higher levels of consistency in guidelines, plans  and priorities across the three tiers of government would reduce significantly  the obstacles which applicants have encountered under the former program.59        | 
  
  
    | 2.78 | 
    The creation of panels in each state and  territory could assist in harmonising and streamlining assessments by: 
    - enabling funding partners to simultaneously  agree to funding projects;
 
      - ensuring projects meet the priorities and plans  of all tiers of government; and
 
      - timing funding rounds with those of each state  and territory.
 
  | 
  
  
    | 2.79 | 
    In Recommendation 19 the Committee proposes four  rounds per year for funding projects under $50,000 and two rounds per year for  funding projects over $50,000. Should the government decide to adopt state and  territory based assessment panels, the Committee proposes each assessment panel  would meet four times per year to take account of both three-monthly rounds and  six-monthly rounds as noted in Recommendation 19.  | 
  
  
    | 2.80 | 
    Under this model, an assessment panel based in  each state and territory could be the impetus for future harmonisation of  application processes, and funding and accountability structures. Separate assessment  panels in each state and territory would be required because each has a  different regional infrastructure funding model. Separate, nominal funding  allocations to each state and territory would also be required for assessment panels  to rate applications.  | 
  
  
    | 2.81 | 
    This option entails an assessment panel of  representatives from each tier of government to meet regularly to make  assessments and align regional objectives. The federal Minister would invite  nominations from local government and the state or territory governments and  would appoint delegates to each assessment panel. The assessment panel could  also co-opt representatives from peak community organisations, economic  development bodies and philanthropy groups.  | 
  
  
    | 2.82 | 
    State based assessment panels would also allow  for expertise from different agencies to be drawn from the States. An example  of this is the Community Support Fund Advisory Council (CSFAC) which comments  on recommendations made to the Victorian Community Support Grants program. The  CSFAC consists of representatives from diverse backgrounds including ethnic,  community, welfare, sport, tourism and the arts.60        | 
  
  
    | 2.83 | 
    The Committee believes the makeup of the panels should  be as flexible as possible. This would allow representation to reflect the size  and diversity of needs in the states and territories and the expertise required.  | 
  
  
    | 2.84 | 
    The panel could be set up in a similar way to  the state-based Assessment and Advisory Panel of the former federal  government’s Investing in our Schools Programme  or the Black Spot Programme. The Investing in our Schools panel assessed  all complete and compliant applications against a set of guidelines and made recommendations  to the Minister. The panel was chaired by an Australian government officer and  comprised state representatives from peak school state bodies.61        | 
  
  
    | 2.85 | 
    The panel could attach higher weightings to  projects that have a higher amount of partnership funding from proponents,  state government, local government and/or philanthropy. This occurred with the Black Spot Programme.  | 
  
  
    | 2.86 | 
    In addition, recommendations from the panel to  the Minister under the RLCIP would be powerful because the three tiers of  government would be supporting projects at the same time. The onus would be on  the Minister to make the reasons clear if final decisions differ from  recommendations of the panel.  | 
  
  
     | 
      | 
  
  
    Conclusion | 
    
  
    | 2.87 | 
    In the preceding section, the Committee has  recommended two options for Government consideration. Both options support a  new program which employs a centralised assessment process. However, the  Government may wish to consider the addition of panels in each state and  territory, with delegates from the three tiers of government and others, to  provide recommendations on applications to the Ministerial decision maker.  | 
  
  
    | 2.88 | 
    Recommendation 11
    The Committee recommends that the Government consider developing  a centralised assessment process for the Regional and Local Community Infrastructure  Program. 
         
      The  Committee also recommends that, in addition to employing a centralised  assessment process, the Government consider establishing panels in each state  and territory, with delegates from the three tiers of government and others  (peak community organisations, economic development bodies, philanthropy groups  and people with particular expertise), to provide recommendations on  applications to the Ministerial decision maker.  | 
  
  
    | 2.89 | 
    Recommendation 12
    The Committee recommends that, if state and territory based panels  are adopted, the Department of Infrastructure, Transport, Regional Development  and Local Government: 
- advise  the panel on applications;
 
      - provide a delegate to chair the panel and to represent the federal government.
 
   | 
  
  
     | 
      | 
  
  
    Funding the new program | 
    
  
    | 2.90 | 
    DOTARS received funding from one administered  annual appropriation for the RPP.62 Generally, at the end of the fiscal year, unspent funds from annual appropriations are not available to departments for the next fiscal year. There  is, however, a process whereby a Minister can request that the unspent  appropriation be added to future financial years. This is called re-phasing.63        | 
  
  
    | 2.91 | 
    Because the RPP  operated on a continuous basis and was designed to provide funding to  successful projects as they met their project milestones, the RPP—in  the four years examined by the ANAO—underspent its available allocated  appropriation each fiscal year.64 As a result, DOTARS sought ‘significant re-phasings of appropriated funds’ in  each fiscal year between 2003 and 2007.65        | 
  
  
    | 2.92 | 
    Unspent money in one year being rolled over to  the next was not necessarily problematic, as money continued to be available  for the funding of programs as milestones were reached. However, problems did  arise out of the RPP’s inability to expend  its yearly budget allocation.  | 
  
  
    | 2.93 | 
    For example, the total underspend in one year  was not always re-phased into later years. Therefore, underspending led to a loss  in funds available to the program.66 This problem was exacerbated and compounded by a culture in DOTARS that  encouraged the expeditious ‘payment of funds as 30 June drew near so as to  reduce the amount of any unspent appropriation’.67        | 
  
  
    | 2.94 | 
    DOTARS adopted various strategies to increase  the RPP’s yearly expenditure (often in the  latter part of the fiscal year). These included: 
     - reducing assessment times through the  application of less rigorous assessment processes;
 
      - making payments in advance of project needs and  before funding agreement pre-conditions had been met;68 and
 
      - providing a significant amount of the funding in  the first payment instalment.69
         | 
  
  
    | 2.95 | 
    As a result, the system of budgeting yearly  allocations for the RPP had a negative  impact on its operation and the Committee is concerned that the RLCIP is not  faced with the same challenges.  | 
  
  
    | 2.96 | 
    One option is the creation of a special account.  Victoria  has taken the approach of establishing a trust fund of the public account. In  this instance, establishing a trust fund of the public account quarantines spending  commitments and protects the program from ‘the restrictions of budget carrying  forward provisions’.70 The Victorian government believes that in its case, this has ensured that  regional communities in Victoria  are ‘afforded the assurance of government support’.71         | 
  
  
    | 2.97 | 
    In the federal context, a special account for  the purpose of a new program would ensure that money allocated by the government  for the program would exist at arm’s length from the budget cycle. Therefore,  money could be distributed when required, according to funding agreements. The  pressure to expend funds by the end of a fiscal year would cease and the  potential loss of funds due to re-phasing restrictions would be abated,  resulting in better management of projects by the administering department to  the benefit of funding recipients.  | 
  
  
    | 2.98 | 
    The ANAO advised that some advantages would be  obtained by creating a special account for the RLCIP. However, the  Auditor-General cautioned that he would not like special accounts opened too  often and there may be other ways to achieve the objectives of better financial  management.72        | 
  
  
    | 2.99 | 
    The Committee is seeking further advice from the  Auditor-General and Department of Finance as to how this may be achieved before  making a recommendation in this area.  | 
  
  
    | 1  | 
     Ministerial Statement, Budget: Strengthening Rural and Regional  Australia, 13 May 2008,  p.3. Back  | 
  
  
    | 2  | 
    See programs listed in Ministerial Budget  Statements of 2008-09, Strengthening  Rural and Regional Australia, 13   May 2008. Back | 
  
  
    | 3  | 
    PricewaterhouseCoopers, National Financial Sustainability Study of  Local Government: Overview, 2006, p.10. Back | 
  
  
    | 4  | 
    ALGA, Submission  No.156, pp.4-5. Back | 
  
  
    | 5  | 
    Productivity Commission, Assessing Local Government Revenue Raising  Capacity, 2008, p.38. Back | 
  
  
    | 6  | 
    ANAO, Audit  Report No. 14 2007-08: Performance Audit of the Regional Partnerships  Programme: Volume 1-Summary and Recommendations, p.19. Back | 
  
  
    | 7  | 
    Albury   Wodonga ACC, Submission No.188, pp.14-15; Adelaide  Metropolitan ACC, Submission No.118,  p.8; Hunter ACC, Submission No.104, p.6. Back | 
  
  
    | 8  | 
    ANAO, Submission  No.49, p.2. Back | 
  
  
    | 9  | 
    Department of Transport and Regional  Services, Regional Partnership Guidelines,  July 2006, p.1. Back | 
  
  
    | 10  | 
    For example, the federal government’s four  priorities for 2006-07 were small and disadvantaged communities, economic  growth and skill development, indigenous communities, and youth. Department of  Transport and Regional Services, Regional  Partnership Guidelines, July 2006, p.1. Back | 
  
  
    | 11  | 
    Examples of current RIDF priority areas  included arts and cultural facilities infrastructure, aviation infrastructure,  water for industry infrastructure, and pathways infrastructure. State  Government of Victoria, Submission No.244, p.15. Back | 
  
  
    | 12  | 
    Ms Langford,  Greater Brisbane ACC, Official Committee  Hansard, Toowoomba, Monday 21 July   2008, pp.11-12. Back | 
  
  
    | 13  | 
    Ms Long  and Mr Boyd,  ANAO, Proof Committee Hansard, Canberra,  Monday 13 October, pp.16-17. Back | 
  
  
    | 14 | 
    Ms Long  and Mr Boyd,  ANAO, Proof Committee Hansard, Canberra,  Monday 13 October, pp.16-17. Back | 
  
  
    | 15 | 
    This was specified in the Regional Partnerships Guidelines, July  2006, p.14. Back | 
  
  
    | 16 | 
    ALGA lists 677 Local Government Associations,  see: http://www.alga.asn.au/links/obc.php Back | 
  
  
    | 17 | 
    Brown, A.J.  and Bellamy, J.A., Federalism and Regionalism in Australia – New Approaches, New Institutions, ANU  ePress, 2006, pp.15-16. Back | 
  
  
    | 18 | 
    State Government of Victoria, Submission No.244, p.8. Back | 
  
  
    | 19 | 
    Department of Transport and Regional  Services, Regional Partnerships  Guidelines, July 2006, pp.11-12. Back | 
  
  
    | 20 | 
    ANAO, Audit  Report No.14 2007-08: Performance Audit of the Regional Partnerships Programme:  Volume 2-Main Report, p.252. Back | 
  
  
    | 21 | 
    State Government of Victoria, Submission No.244, p.9. Back | 
  
  
    | 22 | 
    Dr Scott, G21 - Geelong Regional Alliance,  and Ms Admans, Foundation for Rural & Regional Renewal, Official Committee Hansard, Ballarat, 6  August 2008, pp.30, 50. Back | 
  
  
    | 23 | 
    See Infrastructure Australia  website: www.infrastructureaustralia.gov.au Back | 
  
  
    | 24 | 
    Prime Minister of Australia, First Meeting of Australian Council of  Local Government: A New Partnership with Local Government, News Release, 18 September 2008; Minister for  Infrastructure, Transport, Regional Development and Local Government, Invitations Issued for Inaugural Meeting of  Australian Council of Local Government, Media Release, 26 September 2008. Back | 
  
  
    | 25 | 
    ALGA, Submission  No.156, p.3. Back | 
  
  
    | 26 | 
     ALGA, Submission  No.156, p.3. Back | 
  
  
    | 27 | 
    ALGA, Submission  No.156, p.3. Back | 
  
  
    | 28 | 
    Cr   O'Brien, Official  Committee Hansard, Toowoomba, Monday   21 July 2008, p.6. Back | 
  
  
    | 29 | 
    Mr Sullivan   MP and Cr   O'Brien, Official  Committee Hansard, Toowoomba, Monday   21 July 2008, pp.5-6. Back | 
  
  
    | 30 | 
    Mrs   Marsden, Official  Committee Hansard, Toowoomba, Monday   21 July 2008, p.6. Back | 
  
  
    | 31 | 
    ALGA, Submission  No. 156, p.2. Back | 
  
  
    | 32 | 
    Government  of Western Australia Department of Sport and Recreation, Submission No.258, p.7; State Government of Victoria, Submission No.244, pp.6-7; NSW  Government, Submission No.237, p.5. Back | 
  
  
    | 33 | 
    Department of Infrastructure, Transport,  Regional Development and Local Government, Submission  No.232, p.4. Back | 
  
  
    | 34 | 
    Mid North Coast (NSW) ACC, Submission No.134, p.3; ACC Tasmania, Submission No.183, pp.7-8; Mr   Hanley, Official  Committee Hansard, Nowra, 14   August 2008, p.3. Back | 
  
  
    | 35 | 
    Mr Trevor, Wide Bay Burnett ACC, Official Committee Hansard, Toowoomba,  21 July 2008, p.7; Mrs Baker, Ipswich & Regional ACC, Official Committee Hansard, Toowoomba, 21 July 2008, p.10. Back | 
  
  
    | 36 | 
    Mr Green, Official Committee Hansard,  Toowoomba, 21 July 2008,  p.5. Back | 
  
  
    | 37 | 
    Nimbin Neighbourhood & Information  Centre Inc., Submission No.27, p.5;  Melbourne’s North and West ACC, Submission  No.257, p.6; Mr Keenan, Economic Development Australia, Proof Committee Hansard, Shepparton,  Friday 8 August 2008, p.4; Mr Iaccarino, Melbourne’s North & West ACC Official Committee Hansard, Ballarat, 
Wednesday 6 August 2008, p.16; Mr Hansen, Geelong ACC, Official Committee Hansard, Ballarat, Wednesday 6 August 2008,  p.12. Back | 
  
  
    | 38 | 
    Mr Ainsworth, Proof Committee Hansard, Bundaberg, 8 October 2008, p.33. Back | 
  
  
    | 39 | 
    ANAO, Audit  Report No.14 2007-08: Performance Audit of the Regional Partnerships Programme:  Volume 2-Main Report, pp.456-86. Back | 
  
  
    | 40 | 
     ANAO, Audit  Report No.14 2007-08: Performance Audit of the Regional Partnerships Programme:  Volume 2-Main Report, p.464. Back | 
  
  
    | 41 | 
    ANAO, Audit  Report No.14 2007-08: Performance Audit of the Regional Partnerships Programme:  Volume 2-Main Report, p.464. Back | 
  
  
    | 42 | 
    Ms Long  and Mr Boyd,  ANAO, Proof Committee Hansard, Canberra,  Monday 13 October, pp.16-17. Back | 
  
  
    | 43 | 
    For example: Federal government’s Australian Tourism  Development Program, Advancing Agricultural Industries Program, Commercialising  Emerging Technologies Program, Innovation Investment Fund, Regional Food  Producers Innovation and Productivity Program; State government of  Victoria’s Community Regional Industry Skills Program and Regional Business Investment Ready Program; New  South Wales government’s Regional Business Development Scheme. Back | 
  
  
    | 44 | 
    Professor Arlett, North Queensland ACC, Official Committee Hansard, Cairns, 25  July 2008, pp.20, 32; Ms Lewis, Southern Inland Queensland ACC, Official Committee Hansard, Toowoomba,  21 July 2008, p.57. Back | 
  
  
    | 45 | 
    Mr Hodgson,  South West ACC, Official  Committee Hansard, Perth, 30 July 2008, p.19. Back | 
  
  
    | 46 | 
    Case  Studies on impacts of water reform on communities within Area Consultative  Committee Regions — Executive Summary, 2004, p.4, www.acc.gov.au/downloads/Community_Implications_National_Water_Initiative_exec_sum.pdf Back | 
  
  
    | 47 | 
    See DOTARS, Area Consultative Committee (ACC) Charter 2006 
http://www.oranaacc.com.au/content/OACC%20Charter.pdf Back | 
  
  
    | 48 | 
    Mr Haslinghouse, Official Committee Hansard, Shepparton, Friday 8 August 2008, p.29;  Ms Dorn, Official Committee Hansard,  Wednesday, Ballarat, 6 August 2008, p.32; Mr Crouch, Official Committee Hansard, Shepparton, Friday 8 August 2008, p.22. Back | 
  
  
    | 49 | 
    Mr Angley, Proof Committee Hansard, Canberra,  Monday, 13 October 2008,  p.32. Back | 
  
  
    | 50 | 
    Hyden Progress Association, Submission no.45, p.1. Back | 
  
  
    | 51 | 
    Also see Recommendation 15. Back | 
  
  
    | 52 | 
    ANAO, Performance  Audit of the Regional Partnerships Programme: Volume 2, Report No.14, 2007-08,  pp.443-449. Back | 
  
  
    | 53 | 
    State Government of Victoria, Submission No.244, p.7; Western   Sydney Regional Organisation of Councils, Submission No.229, p.1; Local Government Association of South  Australia, Submission No.195, p.4. Back | 
  
  
    | 54 | 
    See Figure 1:1.2, ANAO, Performance Audit of the Regional  Partnerships Programme, Performance Audit Report No. 14, 2007-08, p. 16. Back | 
  
  
    | 55 | 
    Ms Dorn, BGT Employment, Official Committee Hansard, Ballarat,  Wednesday 6 August 2008, p.32; Dr Scott, G21 - Geelong Regional Alliance, Official Committee Hansard, Ballarat,  Wednesday 6 August 2008, pp.49-50. Back | 
  
  
    | 56 | 
    Mr McPhee, Proof Committee Hansard, Canberra,  Monday 13 October 2008, pp.3-4. Back | 
  
  
    | 57 | 
    ANAO, Performance  Audit of the Regional Partnerships Programme, Performance Audit Report  No.14, 2007-08, pp. 443-447, 477, 482-483. Back | 
  
  
    | 58 | 
    ANAO, Performance  Audit of the Regional Partnerships Programme, Performance Audit Report  No.14, 2007-08, p.472. Back | 
  
  
    | 59 | 
    Ms Parker, Department of Tourism, Regional  Development & Industry (QLD), Official  Committee Hansard, Toowoomba, 21 July 2008, p.18; Mr Howe, Outback NSW ACC, Official Committee Hansard, Dubbo, 12  August 2008, p.31; South East Local Government Association, Submission No.203, p.4; Albury Wodonga  ACC, Submission No.188, p.11. Back | 
  
  
    | 60 | 
    State Government of Victoria, Submission No.244, p. 20. Back  | 
  
  
    | 61 | 
    Department of Education, Science and  Training, Investing in Our Schools  Programme: Guidelines for State Schools, 2007, pp.12-13. Back | 
  
  
    | 62 | 
    ANAO, Performance Audit of the Regional Partnerships Programme: Volume 2, Report  No.14, 2007-08, p.497. Back | 
  
  
    | 63 | 
    ANAO, Performance Audit of the Regional Partnerships Programme: Volume 2, Report  No.14, 2007-08, p.505. Back | 
  
  
    | 64 | 
    ANAO, Performance Audit of the Regional Partnerships Programme: Volume 2, Report  No.14, 2007-08, p.502. Back | 
  
  
    | 65 | 
    ANAO, Performance Audit of the Regional Partnerships Programme: Volume 2, Report  No.14, 2007-08, p.505. Back | 
  
  
    | 66 | 
    ANAO, Performance Audit of the Regional Partnerships Programme: Volume 2, Report  No.14, 2007-08, p.506 Back | 
  
  
    | 67 | 
    ANAO, Performance Audit of the Regional  Partnerships Programme: Volume 2, Report No.14, 2007-08, p.504. Back | 
  
  
    | 68 | 
    ANAO, Performance Audit of the Regional Partnerships Programme: Volume 2, Report  No.14, 2007-08, p.508. Back | 
  
  
    | 69 | 
    ANAO, Performance Audit of the Regional Partnerships Programme: Volume 2, Report  No.14, 2007-08, p.512. Back | 
  
  
    | 70 | 
    State Government of Victoria, Submission No.244, p.9. Back | 
  
  
    | 71 | 
    State Government of Victoria, Submission No.244, p.9. Back | 
  
  
    | 72 | 
    Mr Boyd  and Mr McPhee,  ANAO, Proof Committee Hansard, Canberrra, Monday 13 October, pp.28-29. Back |