Colour and illustrations
Government policy encourages restraint in the presentation quality of documents, and, whilst restraint does not necessarily preclude colour printing, it has implications for the way in which colour is used.
Report covers may be printed in full colour.
Line drawings, graphs, charts, photographs and other illustrations may be included, provided that they add value to the understanding of subjects discussed in the text.
Black ink is to be used for text and illustrations, however additional colours may be used if essential for the proper understanding of information such as complex maps or diagrams. For most documents, however, black plus one additional colour is sufficient for text.
Whilst not encouraged, more than two colours may be used if this does not significantly increase printing costs and having particular regard to the purpose and audience of the document and also to ensuring that value for money is being achieved. The use of full colour printing should generally be restricted to those documents that fall within Class 3, as detailed below
- Class 1: Reports that include information (text) only, e.g. returns under bounty Acts or the annual report under the Bankruptcy Act. The production standards are limited to black ink only and no illustrations.
- Class 2: Reports with a wider readership than Class 1 documents, e.g. reports of most departments and authorities. Higher production standards are acceptable in terms of paper quality. Black and white illustrations and limited use of colour in text are the main features of standards for this class of document.
- Class 3: Reports of authorities in active competition in the private sector, documents that are also used for marketing or communicating with an audience beyond the Parliament, or where considerations of national prestige are paramount. Production standards are appropriately higher - more expensive paper may be used and colour illustrations are permitted.
Where full colour printing is used, author bodies should be able to demonstrate, if required, the necessity of using full colour. The use of colour that 'bleeds' to the edge of the page is not permitted under any circumstances.