Appendix 10: List of requirements

This schedule is made for section 46(3) of the Public Governance, Performance and Accountability Act 2013.

Description Requirement Page

Letter of transmittal

Mandatory

iii

Aids to access

Table of contents

Mandatory

v

Alphabetical index

Mandatory

162–9

Glossary of abbreviations and acronyms

Mandatory

161

List of requirements

Mandatory

156–60

Details of contact officer

Mandatory

ii

Entity’s website address

Mandatory

ii

Electronic address of report

Mandatory

ii

Review by accountable authority

A review by the accountable authority of the entity

Mandatory

2–5

Overview of the entity

A description of the role and functions of the entity

Mandatory

6

A description of the organisational structure of the entity

Mandatory

6–7

A description of the outcomes and programs administered by the entity

Mandatory

8–9

A description of the purposes of the entity as included in corporate plan

Mandatory

6

An outline of the structure of the portfolio of the entity

Portfolio departments—mandatory

Not applicable

Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change

If applicable, mandatory

Not applicable

Report on the performance of the entity

 

Annual performance statements

Annual performance statement in accordance with section 39(1)(b) of the PGPA Act and section 16F of the PGPA Rule

Mandatory

14–27

Report on financial performance

A discussion and analysis of the entity’s financial performance

Mandatory

10–2

A table summarising the total resources and total payments of the entity

Mandatory

12

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results

If applicable, mandatory

Not applicable

Management and accountability

Corporate governance

Information on compliance with section 10 of the PGPA Rule (fraud systems)

Mandatory

76

A certification by the accountable authority that fraud risk assessments and fraud control plans have been prepared

Mandatory

iii

A certification by the accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place

Mandatory

iii

A certification by the accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity

Mandatory

iii

An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance

Mandatory

70–7

A statement of significant issues reported to minister under section 19(1)(e) of the PGPA Act that relate to non-compliance with the finance law and action taken to remedy non-compliance

If applicable, mandatory

Not applicable

External scrutiny

Information on the most significant developments in external scrutiny and the entity’s response to the scrutiny

Mandatory

78–9

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity

If applicable, mandatory

79

Information on any reports on operations of the entity by the Auditor-General (other than a report under section 43 of the PGPA Act), a parliamentary committee, or the Commonwealth Ombudsman

If applicable, mandatory

78

Information on any capability reviews on the entity that were released during the period

If applicable, mandatory

Not applicable

Management of human resources

An assessment of the entity’s effectiveness in managing and developing employees to achieve entity objectives

Mandatory

80–8

Statistics on the entity’s employees on an ongoing and non-ongoing basis, including the following:

  • statistics on staffing classification level
  • statistics on full-time employees
  • statistics on part-time employees
  • statistics on gender
  • statistics on staff location
  • statistics on employees who identify as Indigenous

Mandatory

80–2

Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under section 24(1) of the Parliamentary Service Act

Mandatory

87

Information on the number of SES and non-SES employees covered by agreements identified in section 17AG(4)(c) of the PGPA Rule

Mandatory

87

The salary ranges available for employees by classification level

Mandatory

87

A description of non-salary benefits provided to employees

Mandatory

87

Information on the number of employees at each classification level who received performance pay

If applicable, mandatory

Not applicable—see page 87

Information on aggregate amounts of performance pay at each classification level

If applicable, mandatory

Not applicable—see page 87

Information on the average amount of performance payment, and range of such payments, at each classification level

If applicable, mandatory

Not applicable—see page 87

Information on aggregate amount of performance payments

If applicable, mandatory

Not applicable—see page 87

Asset management

An assessment of effectiveness of asset management where asset management is a significant part of the entity’s activities

If applicable, mandatory

89

Purchasing

An assessment of entity performance against the Commonwealth Procurement Rules

Mandatory

90

Consultants

A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST)

Mandatory

90

A statement that ‘During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million].’

Mandatory

90

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged

Mandatory

90

A statement that ‘Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website.

Mandatory

90

Australian National Audit Office access clauses

If an entity entered into a contract with a value of more than $100,000 (inclusive of GST) and the contract did not provide the Auditor-General with access to the contractor’s premises, the report must include the name of the contractor, the purpose and value of the contract, and the reason why a clause allowing access was not included in the contract

If applicable, mandatory

Not applicable—see page 90

Exempt contracts 

If an entity entered into a contract or there is a standing offer with a value greater than $10,000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the Freedom of Information Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters

If applicable, mandatory

Not applicable—see page 90

Small business

A statement that ‘[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and medium enterprise and small enterprise participation statistics are available on the Department of Finance’s website.’

Mandatory

90

An outline of the ways in which the procurement practices of the entity support small and medium enterprises

Mandatory

90

If the entity is considered by the department administered by the finance minister as material in nature, a statement that ‘[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.’

If applicable, mandatory

Not applicable

Financial statements 

Inclusion of the annual financial statements in accordance with section 43(4) of the PGPA Act

Mandatory

91–124

Other mandatory information

If the entity conducted advertising campaigns, a statement that ‘During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity’s website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website.’

If applicable, mandatory

Not applicable

If the entity did not conduct advertising campaigns, a statement to that effect

If applicable, mandatory

90

A statement that ‘Information on grants awarded by [name of entity] during [reporting period] is available at [address of entity’s website].

If applicable, mandatory

Not applicable

Outline of mechanisms of disability reporting, including reference to website for further information

Mandatory

79

Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of the Freedom of Information Act can be found

Mandatory

Not applicable—see page 79

Correction of material errors in previous annual report

If applicable, mandatory

Not applicable

Information required by other legislation

Mandatory

77, 88, 90

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