Compliance index

The Department of Parliamentary Services is required to present its annual report to each House of the Parliament under paragraph 65(1)(c) of the Parliamentary Service Act 1999.

Under subsection 65(2) of the Parliamentary Service Act 1999, the department’s annual report must be prepared in accordance with guidelines approved on behalf of the Parliament by the Joint Committee of Public Accounts and Audit (JCPAA). The Requirements for annual reports for departments, executive agencies and FMA Act bodies (the Requirements) were revised and reissued in June 2010.

The Requirements stipulate a core set of mandatory information which must be included in annual reports to ensure that accountability requirements are met and to provide consistency for readers. There are other items which are suggested for inclusion on the basis of making the annual report as informative as possible.

The following table shows where the mandatory information specified by the Requirements may be found in this report.

Part of report Requirement item Location (please refer to the page numbers in the PDF)
Letters of transmittal Letters of transmittal Pages iii, v
Aids to access Table of contents Page vii
Index Page 189
Glossary Page 175
Abbreviations and acronyms Page 179
Contact officer Page ii
Internet home page address and Internet address of report Page ii
Part 1—Secretary’s review Review by departmental Secretary Pages 1-4
Summary of significant issues and developments Pages 1-4
Overview of department’s performance and financial results Pages 1-4
Outlook for 2010-11 Pages 1-4
Part 2—Departmental overview Overview description of department Page 5
Role and functions pages 5-16
Organisational structure Page 7
Outcome and program structure Page 35
Where outcome and program structures differ from PBS format, details of variation and reasons for change Not applicable
Part 4—Report on performance Review of performance in relation to programs and contribution to outcome Parts 3 and 4
Actual performance in relation to deliverables and KPIs set out in PBS Parts 4 and 5 (Part 3 Parliamentary Library)
Performance of purchaser / provider arrangements Not applicable
Where performance targets differ from the PBS, details of both former and new targets, and reasons for the change Not applicable
Narrative discussion and analysis of performance Parts 4 and 5 (Part 3 Parliamentary Library)
Trend Information Parts 4 and 5 (Part 3 Parliamentary Library)
Discussion and analysis of financial performance Financial Statements, page 105
Agency resource statement and summary resource tables by outcome Appendix C (page 172)
Part 6—Management and accountability
Corporate governance Statement of the main corporate governance practices in place Pages 89-94
Names of senior executive and their roles Page 7
Senior management committees and their roles Pages 89-92
Corporate and operational planning and associated performance reporting and review Pages 93-94
Approach adopted to identify areas of significant financial or operational risk Pages 92-93
Certification of department’s compliance with the Commonwealth Fraud Control Guidelines Page 95
Policy and practices on the establishment and maintenance of appropriate ethical standards Page 93
How nature and amount of remuneration for SES officers is determined Page 94
External scrutiny Significant developments in external scrutiny Page 102
Judicial decisions and decisions of administrative tribunals Page 102
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman Page 102
Management of human resources Assessment of effectiveness in managing and developing human resources to achieve departmental objectives Page 96
Workforce planning, staff turnover and retention Page 96
Impact and features of collective agreements, determinations, common law contracts and AWAs Pages 94, 99
Training and development undertaken and its impact Page 96
Occupational health and safety performance Page 99
Statistics on staffing Pages 97-98
Collective agreements, determinations, common law contracts and AWAs Page 99
Performance pay Page 94
Assets management Assessment of effectiveness of assets management Page 102
Purchasing Assessment of purchasing against core policies and principles Page 101
Consultants Summary statement detailing consultancy services contracts Page 101, Appendix A (page 167)
Australian National Audit Office Access Clauses Absence of provisions in contracts allowing access by the Auditor-General Page 101
Exempt Contracts Contracts exempt from AusTender Page 102
Commonwealth Disability Strategy Report on performance in implementing the Commonwealth Disability Strategy Page 100
Financial Statements Financial Statements Page 105
Other Information Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991) Page 99
Freedom of Information (subsection 8(1) of the Freedom of Information Act 1982) Page 102
Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns Page 102
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) Part 5
Grant Programs page 102
Correction of material errors in previous annual report Appendix B (page 171)
List of requirements Page 181