Compliance index

The Department of Parliamentary Services is required at the end of each financial year to give a report to the Presiding Officers for presentation to each House of the Parliament under subsection 65(1)(c) of the Parliamentary Service Act 1999.

Under subsection 65(2) of the Parliamentary Service Act 1999, the department’s annual report must be prepared in accordance with guidelines approved on behalf of the Parliament by the Joint Committee of Public Accounts and Audit (JCPAA). The Requirements for annual reports for departments, executive agencies and FMA Act bodies (the Requirements) were revised and reissued in June 2010.

The Requirements stipulate a core set of mandatory information which must be included in annual reports to ensure that accountability requirements are met and to provide consistency for readers. There are other items which are suggested for inclusion on the basis of making the annual report as informative as possible.

The following table shows where the mandatory information specified by the Requirements may be found in this report.

Part of report

Requirement item


Letters of transmittal

Letters of transmittal

Pages iii, v

Aids to access

Table of contents

Page vii


Page 199


Page 185

Abbreviations and acronyms

Page 187

Contact officer

Page ii

Internet home page address and internet address of report

Page ii

Part 1—Secretary’s review

Review by departmental Secretary

Pages 1–5

Summary of significant issues and developments

Pages 1–5

Overview of department’s performance and financial results

Pages 1–5

Outlook for 2011–12

Pages 1–5

Part 2—Departmental overview

Overview description of department

Pages 7–21

Role and functions

Pages 7–21

Organisational structure

Pages 7–9

Outcome and program structure

Page 43

Where outcome and program structures differ from PBS format, details of variation and reasons for change

Not applicable

Part 4—Report on performance

Review of performance in relation to programs and contribution to outcome

Parts 3 (Parliamentary Library), 4 (Operations) and 5 (Environmental)

Actual performance in relation to deliverables and KPIs set out in PBS

Parts 3 (Parliamentary Library), 4 (Operations) and 5 (Environmental)

Where performance targets differ from the PBS, details of both former and new targets, and reasons for the change

Not applicable

Narrative discussion and analysis of performance

Parts 3 (Parliamentary Library), 4 (Operations) and 5 (Environmental)

Trend Information

Parts 3 (Parliamentary Library), 4 (Operations) and 5 (Environmental)

Performance of purchaser / provider arrangements

Not applicable

Significant changes in nature of principle

Not applicable

Factors, events or trends influencing departmental performance

Parts 3 (Parliamentary Library), 4 (Operations) and 5 (Environmental)

Social inclusion outcomes

Not applicable

Performance against service charter customer service standards, complaints data, and the department’s response to complaints

Not applicable

Discussion and analysis of financial performance

Financial Statements, pages 111–170

Discussion of any significant changes from the prior year or from budget.

Not applicable

Agency resource statement and summary resource tables by outcome

Appendix C (pages 181–183)

Developments since the end of the financial year that have affected or may significantly affect the department’s operations or financial results in future

Not applicable

Part 6—Management and accountability

Corporate governance

Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines.

Page 101

Statement of the main corporate governance practices in place

Pages 95–100

Names of senior executive and their roles

Page 9

Senior management committees and their roles

Pages 95–98

Corporate and operational planning and associated performance reporting and review

Page 100

Approach adopted to identify areas of significant financial or operational risk

Pages 98–99

Certification of department’s compliance with the Commonwealth Fraud Control Guidelines

Page 101

Policy and practices on the establishment and maintenance of appropriate ethical standards

Page 99

How nature and amount of remuneration for SES officers is determined

Page 100

External scrutiny

Significant developments in external scrutiny

Page 108

Judicial decisions and decisions of administrative tribunals

Page 108

Reports by the Auditor-General, a parliamentary committee or the Commonwealth Ombudsman

Page 108

Management of human resources

Assessment of effectiveness in managing and developing human resources to achieve departmental objectives

Pages 102–106

Workforce planning, staff turnover and retention

Pages 102–106

Impact and features of collective agreements, determinations, common law contracts and AWAs

Pages 100–102

Training and development undertaken and its impact

Pages 104–105

Occupational health and safety performance

Pages 105–106

Statistics on staffing

Pages 103–104

Enterprise or collective agreements, determinations, common law contracts and AWAs

Pages 100–102

Performance pay

Page 100

Assets management

Assessment of effectiveness of assets management

Page 108


Assessment of purchasing against core policies and principles

Pages 107–108


Summary statement detailing consultancy services contracts

Page 107, Appendix A (pages 173–178)

Australian National Audit Office Access Clauses

Absence of provisions in contracts allowing access by the Auditor-General

Page 108

Exempt Contracts

Contracts exempt from AusTender

Page 108

Financial Statements

Financial Statements

Pages 111–170

Other Information

Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991)

Page 105–106

Freedom of Information (subsection 8(1) of the Freedom of Information Act 1982)

Page 108

Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns

Page 109

Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999)

Pages 81–94

Grant Programs

Page 108

Disability reporting—explicit and transparent reference to agency-level information available through other reporting mechanisms

Page 106

Correction of material errors in previous annual report

Appendix B (page 180)

List of requirements

Page 191