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Background Paper 3 1997-99
International Themes in Public Service Reform
Michele de Laine
Consultant to Economics, Commerce and Industrial Relations Group
22 September 1997
Contents
Major Issues Summary
Introduction
Concepts in Public Service Reform
Characteristics of the Reformed Public Services
Public Expenditure as a Share of GDP
Size of the Public Service
EEO Implications
Key Themes in the Reform Process
Level of Political Involvement in the Reform Process
Level of Coherence of Reform Package
Differing Degrees to Which Agencies Are Given Autonomy
Role of Central Agencies in the Reform Process
Issues Arising from Reform
Problems in Measuring Performance-Output, Outcomes and Quality Loss
of Service-wide Perspective: Policy Coherence
The Maintenance of Ethical Standards
Accountability
An Evaluation of the Success of the Reforms
Conclusion: What Lessons Can Be Derived From These Experiences
In Implementing Public Sector Reform?
Endnotes
References
Australia has long been engaged in the process of public service reform,
the pace of which quickened during the 1980s and early 1990s. The public
face of the Australian Public Service (APS), the way in which work is
organised and services delivered and the utilisation of technology in
supporting changed work methods and increased productivity, have all changed
markedly since the early 1980s.
Some of the initiatives pursued in this country were adapted or adopted
from overseas; some Australian approaches to reform have been considered
overseas.
Since the election of the Howard Government in March 1996, public service
reform is again on the agenda. The National Commission of Audit has set
out the Government's philosophical view on the delivery of government
services, the Workplace Relations Act has been proclaimed and the Commonwealth
Services Delivery Agency has been established out of elements of the Departments
of Social Security and Employment, Education, Training and Youth Affairs.
In addition, reform to the delivery of labour market programs is occurring
with the Public Employment Placement Enterprise (PEPE) providing services
formerly provided by the Commonwealth Employment Service (CES). The PEPE
will compete for contracts to deliver employment placements with private
and community sector providers. Commercialisation and privatisation, including
the sale of the Department of Administrative Services (DAS) business units
is proceeding. Proposed legislation to replace the Public Service Act
1922 has been introduced.
With this package of reforms in train, it is opportune to examine the
scope of overseas reform, the successes and some of the issues emerging
from both reform processes and outcomes. It is critical that the Australian
quest for reform not overshadow or extinguish areas of excellence or best
practice in the APS and the wider Commonwealth sector simply for the sake
of change. For example, the APS has long prided itself on the maintenance
of high standards of ethics in delivering services to the public. Whilst
the 1996 World Competitiveness Report did not rate Australia's
business managers highly, its public administrators were rated amongst
the most professional and ethical. Successes of this kind need to be built
on so that the Commonwealth public sector can deliver services in an efficient,
effective and responsive manner.
The report entitled Governance in Transition reviews the reforms
implemented by OECD countries in public sector management, and speaks
of the emergence of a 'new paradigm for public management' which is characterised
by a closer focus on results, decentralised management with stronger strategic
capacities at the centre, flexibility to explore more cost-effective policy
outcomes, and a greater focus on efficiency, productivity and competition.
The relative emphasis given to these ideas varies amongst OECD countries.
Many of the characteristics of the paradigm have been in evidence in the
public sector reforms which have occurred at Federal and State level in
Australia since the early 1980s, and underpin many of the recommendations
made by the 1996 National Commission of Audit. This paper focuses on the
reform processes adopted in New Zealand, Britain, Canada and the United
States which have been characterised by the separation of policy and operations
and have involved both structural and functional changes. A common
thread in the approach to reform has been the relative insignificance
of the central people-management agencies to leadership of the reform
process and the ascendancy of Treasury voices.
A reduction in the size of the core public service has been a uniform
trend in the countries being examined. The reform processes adopted in
New Zealand, Britain and Canada have reduced the size of departments of
state principally through the creation of agencies charged with service
delivery responsibilities. The effect on employment equity has
not been consistent, but is a cause of concern in most countries and must
be given due consideration in the reform process.
Differences in the way in which the process of reform has occurred,
and the relationship between reform of the public service and partisan
political imperatives, have proved to be significant. Visible political
support for public service change is a vital key in the success of the
reforms; but once the direction or course of the reform process has been
set by political leaders, the intrusion of political considerations into
the details of the reform strategy can work to undermine, contradict or
limit the scope of reform.
The New Zealand reforms have been underpinned by a clear intellectual
framework. Whilst the application of these principles to the wider public
sector was largely successful and non-contentious in the eyes of commentators,
the application of the same principles to the core public service has
been controversial because it has seemed to lose sight of the multitude
of factors which underpin sound strategic policy making. Britain,
Canada and the United States have lacked such an easily identifiable framework
for change.
Where policy and operations are separated, difficulty in effectively
monitoring outcomes may lead to a possible divergence between the government's
goals and those of the service delivery agencies. The task of monitoring
and reporting on performance in a meaningful way, as well as ensuring
that the government's interests are met, is a challenge still to be fully
confronted by these reforming countries.
In an increasingly contractual service delivery environment, the ability
to accurately and specifically prescribe the performance standards required,
be they of a program or ethical nature, is becoming increasingly important,
and there is a need to distil the ethical principles from the civil service
cultural environment and determine whether they have continuing relevance.
Where there has been a change from staffing based on tenure to the use
of contracts, a further issue involves a perceived weakening of the professional
ethic of public service. Closely related to this is the notion of accountability,
and a concern that short-term focus on the impact of policies on the client
may inhibit long-term vision and an assessment of the relevance of policies
to the achievement of government goals; and whilst privatisation may be
attractive, such a transfer of functional responsibility may not absolve
government from ensuring that quality services are provided.
While overseas experience indicates that major reform can be achieved,
and that public sector employment relationships can be decentralised relatively
quickly, it also emphasises the importance of multi-party support, a reasonably
coherent framework of ideas and achievable objectives, early demonstration
of positive results, improvement in the quality and flow of information,
and a need to align departmental management initiatives with the collective
interests of government. Experience has also shown the necessity for improved
systems of accountability to go with decentralisation or transfer of managerial
authority, and for financial management reform to be integrated with overall
management reform.
On the negative side, there is the potential for high fiscal and social
costs due to restructuring, and the need to be aware that the costs of
public sector downsizing include redundancy entitlements, loss of institutional
memory, widespread anxiety, disrupted careers and employee suspicion of
management. With the increasing pace of change, change-fatigued organisations
lack the time for reflection, and are 'functioning much more as forgetting
rather than as learning organisations'.
Ironically, the change process may be managed more effectively by adopting
considered steps coupled with periodic reflection.
The Public Management Service of the OECD in 1995 released the report
entitled Governance in Transition: Public Management Reforms in OECD
Countries. This report brought together a review of the reforms implemented
by OECD countries in public sector management, and it identified common
themes in approaches to reform and issues that still needed to be resolved.
The report noted that, for the public sector to remain responsive to
the needs of those it serves, governments:
must foster the development of organisations that perpetually adapt
and reshape themselves to meet changing client needs, and that develop
new ways to cope with the changing world. Governments must be willing
and able to learn.(1)
The driving force or common agenda identified in the report :
encompasses efforts to make governments at all levels more efficient
and cost-effective, to increase the quality of public services, to enable
the public sector to respond flexibly and more strategically to external
changes, and to support and foster national economic performance.(2)
Governance in Transition identifies the emergence of a 'new paradigm
for public management' in the OECD countries to stimulate 'a performance-oriented
culture in a less centralised public sector'. According to the
report, the paradigm-often called 'New Public Management' (NPM) or 'managerialism'-is
characterised by:
a closer focus on results in terms of efficiency, effectiveness and
quality of service
the replacement of highly centralised, hierarchical organisational
structures by decentralised management environments where decisions
on resource allocation and service delivery are made closer to the point
of delivery, and which provide scope for feedback from clients and other
interest groups
the flexibility to explore alternatives to direct service provision
and regulation that might yield more cost effective policy outcomes
a greater focus on efficiency in the services provided directly by
the public sector, involving the establishment of productivity targets
and the creation of competitive environments within and among public
sector organisations
the strengthening of strategic capacities at the centre to guide the
evolution of the state and allow it to respond to external changes and
diverse interests automatically, flexibly, and at least cost.(3)
Whilst the impression has been conveyed that adoption of the new management
paradigm has been a global revolution, this is not the case. The relative
emphasis given to these ideas varies amongst OECD countries(4), and those
countries most influenced by managerialism appear to be those of the English-speaking
group. Indeed, it has been suggested that NPM is an Anglo-American
idea resulting from what has been referred to as 'the awfulness of the
English'(5).
Many of the characteristics of the paradigm have been in evidence in
the public sector reforms which have occurred at Federal and State level
in Australia since the early 1980s, and underpin many of the recommendations
made by the 1996 National Commission of Audit. Australia has been engaged
in the process of public service reform since the mid 1970s, but the pace
and scope of change quickened during the 1980s and early 1990s.
Since the early 1980s there have been marked changes in the public face
of the Australian Public Service (APS), the way in which work is organised
and services delivered, and the utilisation of technology to support changed
work methods and increased productivity. Some of the initiatives pursued
in this country were adapted or adopted from overseas experience, and
some Australian approaches have been considered overseas.
With the package of reforms initiated by the Howard Government in train,
it is opportune to examine the scope of overseas reform, the successes,
and some of the issues emerging from both reform processes and outcomes.
This will assist in evaluating the trend and pace of reform in Australia.
Whilst the above characteristics may be taken to define the paradigm,
the methodology by which different countries have sought to introduce
and sustain programs of reform within their different political structures,
and the relative emphasis given to each of the characteristics as goals
of reform, has been anything but uniform. This paper will explore
some of the themes emerging from the reform process in Canada, the USA,
Britain and New Zealand, and will explore their relevance for reform in
Australia. The themes in which country experiences are reviewed include:
the level of political involvement in the reform package, the level
of coherence in the respective reform processes
the degrees to which agencies are given autonomy
the role of central agencies in the reform process.
However, there are characteristics or indicators of change which are
common to the process-for example, changes to the size of the public service-and
it is helpful to begin with a review of the characteristics.
Public choice theory rests on the assumption that the behaviour
of people individually and collectively, is driven by self-interest. This
means that departments and agencies will act to ensure their continued
viability and survival. It follows therefore, that such bodies should
not both advise the government on policy directions and implement agreed
policy. Consequently, in the reform process, policy advising functions
and policy implementation (service delivery) functions are to be separated,
usually with service delivery agencies being removed from departments
of state.
Principal/agent or agency theory derives from the idea that political
life can best be represented as a series of contracts between parties.
The first party, the principal, enters into a contract with another party,
the agent, by which the agent agrees to undertake various functions on
behalf of the principal in return for an agreed reward. Consequently,
considerable importance attaches to the negotiation and monitoring of
contracts to ensure that services are being provided by the agent to the
quality, cost and timeliness standards required by the principal. This
is also referred to as the purchaser/provider split.
Contestability is a strategy to promote cost efficiency and effectiveness
in the provision of goods and services. Traditionally, public service
agencies have been the sole supplier of goods and services and advice
to the government. The removal of barriers to private sector competition
and the promotion of 'competitive neutrality'(6) are vehicles for promoting
contestability.
One of the key reasons for reform of the public service has been economic,
and is associated with ideas that the public service has become bloated,
inefficient and unresponsive to the needs of clients. One of the
strategies to address this has been to adopt business methodologies used
in the private sector, including the wider use of information technology,
in some cases coupled with an active privatisation program, transferring
jobs from the public sector to the private sector. These reform
strategies pursued in Englishspeaking countries have caused a significant
reduction in the size of the core public service in each country.
The reform processes adopted in New Zealand, Britain and Canada have
been characterised by the separation of policy and operations, involving
both structural and functional changes. This split has acted to
reduce the size of the departments of state, principally through the creation
of agencies outside the core public service that are charged with service
delivery responsibilities. Whilst the concept underpinning this development
is the same, 'public choice', the manner in which it has been given effect
varies between the countries(7).
Public Expenditure as a Share of GDP
Despite the rhetoric about smaller government, Governance in Transition
found that no country for which internationally comparable data are available
has been able to reduce its expenditure share (public expenditure as a
percentage of GDP) below the 1970 level(8). Within this context and compared
to other countries, Australian public expenditure (measured at 37 per
cent of GDP in 1990) is one of the lowest in the OECD. It is close
to, but lower than, that recorded by the other English-speaking countries.
Several OECD nations recorded over 50 per cent, with Denmark, Norway and
Luxembourg recording around 60 per cent.(9)
Australian net public debt (per cent of GDP/GNP) is also lower than
that of most OECD countries, including Britain, the United States of America
(USA) and Canada.(10) Nevertheless, concerns about government debt and
budgetary restraints have been major spurs to public sector reform and
the adoption of managerialism in this country.
Size of the Public Service
A reduction in the size of the public service has been a uniform trend
in the different countries being examined. In New Zealand, for example,
many functions were transferred from departments of state to Crown corporations
set up to undertake commercial activities as state-owned enterprises on
behalf of the New Zealand government, and many of these corporations have
subsequently been privatised. This transfer accounts for most of
the drop in public service numbers. In 1980, there were 84 153 staff employed
in the New Zealand Public Service, but by 1995 this figure had fallen
to 34 656 staff (permanent, temporary and wage)-a drop of 59 per cent.
In the case of some departments, the reform process has been dramatic:
in the Department of Transport in 1980 there were 4587 staff, but by 1995
only 53 remained to handle policy responsibilities(11).
Between 1979 and 1996, the number of permanent staff in the British
Civil Service has dropped from 735 000 to 486 800, a reduction of 34 per
cent. This reduction in numbers has been mainly caused by the movement
of staff out of departments of state and into executive or Next Steps
agencies from where privatisation was likely to follow. The Blair Government
is preparing a white paper on public administration reform, but at this
stage there appears bi-partisan support for 'Next Steps', although not
necessarily for future privatisations(12). Approximately 72 per cent of
Civil Service staff are currently employed in 124 Next Steps agencies,
and this percentage is expected to rise to 75 per cent over 1997 with
the conversion of 39 agency candidates into Next Steps agencies.(13)
In the United States, the third annual report of the National Performance
Review (NPR) said that some of the 'best kept secrets in Government' included
the fact that the USA federal government now has the 'smallest workforce
in 30 years', having reduced its workforce by nearly 240 000 as at January
1996.(14)
EEO Implications
The effect on employment equity of reductions in the size of the public
service has not been consistent, but is a cause of concern in most countries.
Britain represents a positive outcome. In November 1996, the
Cabinet Office released a report on progress in implementing equal employment
opportunity in the British Civil Service which indicated despite a fall
in the number of civil servants, increasing proportions of them were disabled
people, people from ethnic minorities and women. Indeed, the British
Civil Service was the recipient of a Diversity Award for 1996(15).
On the other hand, in Canada, New Zealand and the United States there
is some evidence that employment equity outcomes are eroding.
The Canadian Treasury Board reported that despite a reduction of 7.8
per cent in the overall size of the Canadian Public Service in 1995-96,
its equal employment opportunity performance had been maintained.(16)
Press reports, however, have questioned this, claiming that indigenous
and disabled staff have been leaving in significant numbers in the downsizing
program. This has been attributed to the disproportionate effect
of downsizing on particular job classifications.
In New Zealand, under the State Sector Act 1988 there
is considerable emphasis on organisations being good employers and on
applying equal employment opportunity principles. Whilst agencies
are required to report progress to the State Services Commission (the
central personnel authority), achievement appears to lag behind rhetoric.
Using personnel data for 1993 (cited in Boston et al), all EEO groups
are greatly under-represented in management positions, although the representation
of women in the public service is higher than in the labour market generally.
In addition, the retention rate for women and Maori is poor. The numbers
of women who are appointed to the public service is similar to the number
who separate, but the number of Maori who separate is greater than the
number being appointed. All employees in the EEO groups were appointed
on salaries below the public service average.(17)
In the United States, the employment equity figures are also cause for
concern. 1996 figures for minority representation show poor results with
43.8 per cent of non-postal jobs being held by white males, who are generally
paid more than women and people in/from other EEO groups. Hispanics are
under-represented in 38 of 40 federal agencies, women in 17 agencies and
blacks in four.(18)
These results suggest that unless employment equity is given due consideration
in the reform process; actively promoted as best practice in the utilisation
of staffing resources and effective action taken to overcome shortfalls,
outcomes for target groups are likely to deteriorate.
Level of Political Involvement in the Reform Process
Amongst the countries being reviewed in this paper, there have been
significant differences in the way in which the process of reform has
occurred, and the relationship between reform of the public service and
political imperatives.
In the case of Britain, former Prime Minister Margaret Thatcher drove
the reform of the Civil Service over the 1980s, and her active and sustained
involvement and leadership has been well documented. Small specialist
units such as the Efficiency Unit and the Next Steps Unit were established
within Number 10 Downing Street to spearhead change and overcome the perceived
inertia of the Civil Service, and this hands-on approach to the reform
process has been a hallmark of the British process. The hands-on
approach of senior ministers has also been important to the previous government's
successes.
The day after Prime Minister Brian Mulroney took office in Canada in
1984, he announced the formation of a task force to report on improving
government program efficiency. By the time the task force reported, however,
the political momentum was lost and no further reform occurred in the
government's first term. In December 1989, in his second term,
Mulroney launched PS 2000 to promote service to the public, innovation,
accountability and improved personnel management in the public service.
It was a process that involved 10 task forces chaired by deputy ministers
(departmental secretaries) and was primarily an internal process.
Although PS 2000 was personally launched by Prime Minister Mulroney,
neither he nor any of his ministers continued that political involvement.
There was no linkage between the launch and the projects being promoted
by senior departmental management and therefore PS 2000 was not
seen as a key government initiative. The net result was that what had
been intended to be a major vehicle for reform delivered only a limited
number of useful changes.
The contrast between the high profile promotion of reform by Margaret
Thatcher and the hands-off approach of Brian Mulroney could not have been
more marked, and the difference is also clearly evident in the scale and
pace of reform in their respective countries. The lesson for reformers
would appear to be that visible political support for public service change,
demonstrating the value placed upon the change process and on desired
outcomes, is a vital key in the success of the reforms. Without
this support it becomes altogether too easy to slip backwards into minor
change around the edges of the civil service comfort zone.
On the other hand, once the direction or course of the reform process
has been set by political leaders, the intrusion of political considerations
into the details of the reform strategy can work to undermine, contradict
or limit the scope of reform.
For example, in the UK there is evidence that political limitations
have been imposed on the reform processes which agency chief executives
can pursue within their agencies. The Public Accounts Committee
reported that:
Government's concern to balance autonomy and independence in the expenditure
of public funds is also reflected in the balance between political objectives
and due care in the expenditure of public money.
One example given at the time was the use of automated payments of
benefits, generally accepted as the most secure and cost-effective means
of delivery and preventing fraudulent misuse of conventional instruments
of payment encased throughout post offices. Within concern raised
by rural MPs, and post office organisations, about the threat this posed
to the economic viability of post offices, [Social Security] Benefits
Agency senior management were reluctant to push its use because 'ministers
have no intention of putting all the post offices out of business or
anything like that'.(19)
The effect of this intrusion was to introduce contradictory messages:
chief executives were expected to deliver services in the most cost-effective
and efficient ways but at the same time non-business considerations acted
as a constraint on what they could do. This kind of contradiction
needs to be dealt with in a structured fashion: the articulation of legitimate
community service obligations (i.e. community services which would not
be provided under strict cost effectiveness criteria) is one way to resolve
this kind of dilemma.
Level of Coherence of Reform Package
New Zealand has the distinction of having pursued the most dramatic
and radical path of reform of all the English-speaking countries, but
this in part derives from its having the most antiquated delivery arrangements
until 1984. Post, telecommunications, forestry, life assurance and electricity,
for example, were all provided through departments of state. New
Zealand did not experience the movement to transform such enterprise functions
into corporate bodies which had recently happened in Britain and had been
happening in Australia, Canada and the US for a century or more.
The appeal for many in the New Zealand reforms has been the clear intellectual
framework that emerged. This included contestability, public choice,
principal/agent theory and the separation of the government's ownership
role from its purchasing interests(20). Whilst the application of these
principles to the wider public sector, with the creation of state corporations
and the privatisation program, was largely successful and non-contentious,
the application of the same principles to the core public service has
been controversial because it has seemed to lose sight of the multitude
of factors which underpin sound strategic policy making. It has
been observed that under the reforms, strategic decision-making will be
more explicitly in the hands of Ministers and that 'this in fact was a
key aspect of the reform program'(21).
Unlike New Zealand, the reform process in Britain has not had the coherence
obtained from strictly following a theoretical model; indeed, it has been
driven more through the political processes. This has meant that,
although it is possible to distinguish a series of different influences
and initiatives, there have been contradictions between them, and political
needs have had supremacy. As put by a British official in 1993:
people at the top, actually, are very interested in the process
of how you manage organisations and are quite keen to do something
[T]he striking point between us and New Zealand ... is if you ask people
in this country to have a discussion with you about the application of
principal/agent theory to their organisations they'll sort of say 'What?'
If you ask them 'What do you think about Next Steps?' they'll probably
say 'Well that's quite a good idea.' So it's not at all clear what's the
intellectual and theoretical basis for what's being done. Moreover
... we've actually got a whole series of things all mixed up together
and being presented as though they are a single whole... If you've got
half-an-hour or an hour, I can do it for you. I do it all the time.
But the cleverer people who I do this to often say, 'That's an elegant
ex post facto rationalisation'.(22)
This should not be taken to say that conceptual models such as principal/agent
and public choice have not had application in Britain. Overlaid on the
concept which guided the Next Steps initiative have been iterative reform
strategies, which were initially sequential and later cumulative.
These strategies have included efficiency scrutinies (or Rayner scrutinies),
the financial management initiative (FMI), the Citizen's Charter, Competing
for Quality and benchmarking. The lack of an easily identifiable framework
has meant that the reform process in Britain has lacked the clarity and
pervasiveness that characterises the New Zealand reforms. In Canada and
the United States, there has been no consistent effort at articulating
a framework within which change was to be guided.
Differing Degrees to Which Agencies Are Given Autonomy
As discussed earlier, the reform processes adopted in New Zealand, Britain
and Canada have reduced the size of departments of state principally through
the creation of agencies charged with service delivery responsibilities.
Whilst the concept underpinning this development is the same, i.e. public
choice theory, the manner in which it has been given effect varies between
the countries.
In New Zealand, the State Sector Act 1988 dissolved the previously
unified public service, replacing it with a loose collection of freestanding
agencies, with chief executives responsible to the relevant Minister for
the operation of their agencies and the achievement of specified outputs.
Agencies are discrete and structurally separate organisations from their
parent departments, and are also separate organisations for employment
purposes. Tenure was abolished for departmental heads; they became
Chief Executives (CEs) appointed for renewable fixed terms. CEs
became the employers of their staff and were required by law to be 'good
employers' and to implement EEO principles. Staff of the public
service were brought under the Labour Relations Act, which previously
had only applied to the private sector. In addition, the State
Sector Act created the Senior Executive Service, to act as a cohesive
force in the otherwise disjointed new public service(23).
In Britain, the administrative arrangements linking departments and
agencies and the processes by which powers are given to agency heads are
different. In the UK, departments 'own' their agencies, so whereas
in New Zealand the only relationship between various organisations is
contractual, in Britain departments are linked to their agencies not only
via a framework agreement and agreed operational plans, but also through
an involvement in their daily management. This involves a blurring of
roles.
The reform process in Britain can be further contrasted with that of
New Zealand in that when agencies are formed in New Zealand, the enabling
legislation bestows powers on the agency chief executive in his or her
own right. In the UK this is managed as a delegation of powers
and not a devolution, and such powers can therefore be revoked if an agency
steps over the line. One is an empowering model based on trust;
the other demonstrates a reluctance to relinquish central control(24).
In Canada, a pilot program initially introduced five Special Operating
Agencies (SOAs). The SOAs were modelled on the Next Steps agencies
introduced in the UK, with framework agreements and business plans that
spelt out the results to be achieved in return for operational freedoms,
and budgetary arrangements were negotiated for each individual agency.
But the objectives and priorities of the SOA initiative were not clearly
spelt out, and the Canadian SOAs have been granted less autonomy than
the British agencies. This is partly due to the failure to clearly
set out the objectives and priorities of the SOA initiative, and relates
also to the structural arrangements adopted. In Canada, agency heads are
required to report to the deputy minister (departmental secretary) of
their department-and sometimes, in practice, the assistant deputy minister.
In addition, they are not exempt from government-wide actions and policies(25).
The scale of the reform initiative in Canada has been far smaller than
that in Britain, with only about three per cent of public servants working
in an SOA in 1995, but following a review and subsequent widening of the
initiative a further 30 organisations have expressed interest in becoming
SOAs(26).
These differences in the implementation of the split between policy
departments and operational agencies, and particularly the willingness
to tackle machinery of government issues to provide a legislative separation,
translate into clear gradations in the relative thoroughness of reform,
and the success of its implementation.
Role of Central Agencies in the Reform Process
It might have been expected that the central agencies, and particularly
those with the responsibility for providing guidance in the management
of staff, might have taken for themselves a pre-eminent role in promoting
the reform program adopted by government. But in so far as there
are common threads in the approach to reform between the countries being
examined, the relative insignificance of the central people-management
agencies to leadership of the reform process and the ascendancy of Treasury
voices has been characteristic. Further, the continued existence
of central agencies could be seen to be anachronistic given the reform
trend away from a centralised civil service towards devolution, decentralisation
and fragmentation.
In New Zealand, with the election of the Lange government 'the most
evident change in 1984 was the influence accorded to the Treasury'(27).
Treasury was active in providing intellectual support for the reforms
and actually published its own guidelines for sound economic management
following the election. It augmented them after the 1987 election with
the publication of its paper on government management(28).
Whilst the intellectual leadership of the reform process in New Zealand
was provided by Treasury, the government's agent in the implementation
of reforms has been its people management agency, the State Services Commission
(SSC), which had legislative responsibilities given to it under the State
Sector Act 1988. Since 1988 the SSC has faced an increasingly complex
environment, with a general pattern of developments which raises questions
about the role of a central agency in the new environment. This
has meant that:
The SSC has been caught between the expectations of government and those
of CEs. The government has expected that the SSC would act as its
agent, controlling pay increases and employment conditions, and promoting
the dissemination of a new management culture. CEs and their human
resource managers, especially in the public service, have felt frustrated
by central constraints that limited their ownership of their employment
relations. The SSC has dealt with this by a staged process in which
it used its employer party status to negotiate contracts that as much
as possible met the government's agenda, while over time loosening the
degree of direct central control it exercised over negotiations.(29)
These changes have meant that the SSC itself has needed to adopt new
ways of working. Before 1988 the SSC used its direct involvement
as the principal means to achieve the government's agenda, and it still
plays a direct role in monitoring agency EEO performance(30) and has a
role in reviewing CE performance. Now, however, the SSC must rely on such
things as the terms of delegations and new arrangements for financial
management.
In addition, the SSC retains powers under the State Services Act in
relation to the Senior Executive Service (SES). This constrains the way
in which CEs may exercise their appointment powers, the employment conditions
that may be offered and the numbers and profile of SES staff within each
agency. The SSC also has a training role in relation to the SES.
Recently, the SSC has been active in advocating the need for agencies
to adopt a strategic approach to human resource management, and it has
been leading the development of new ethical standards applicable to the
modern state service.
Because of the nature of its role, it is to be expected that there will
remain some tensions between the SSC and agency CEs, but some of these
are likely to diminish over time as all participants learn to work within
the new system. It is unlikely that in the short term the government
will choose to abolish the SSC or remove its people management responsibilities;
rather, the SSC is faced with generally increasing responsibilities within
the same resource allocation.
In the US, there are three central agencies, the Office of Management
and Budget (OMB), the Office of Personnel Management (OPM), and the General
Services Administration (GSA) of which it has been noted:
In a world of government more concerned with the empowerment of lower
echelons of the public service and of their clients, central agencies
appear to be anachronisms. Furthermore, given the entrepreneurial
values now motivating public managers, any attempts to create conformity
and uniformity through central agencies appears as a barrier to what is
perceived to be good management, rather than essential to proper public
administration.(31)
Staff of the three central agencies also wish to be empowered, creating
contradictions with their respective roles that need to be resolved. Whilst
all of these central agencies had a vested interest in the National Performance
Review (NPR), none played a key role in its implementation.
While [OPM] has had some symbolic significance in reinvention-the director
of OPM received substantial press attention for dumping the entire Federal
Personnel Manual from a wheelbarrow onto the White House lawn-the overall
capability of the organisation has been seriously diminished. Indeed,
its complete elimination has been discussed.(32)
This is related to the effect of budget cutbacks on OPM, OPM's weak
leadership during the Clinton Administration, and its focus on its own
restructuring. OMB was also absorbed in its own reorganisation, which
diminished its influence in the reform process. However, it has been involved
in the implementation of pilot programs associated with the Government
Performance and Review Act, which underpins reinvention efforts.
The protracted nature of the reform process has led to a lack of system
direction, and coupled with the severe cutbacks in funding to the central
agencies, has meant that there is no-one articulating the need for a strong
public service(33).
The OECD report Integrating People Management into Public Service
Reform makes the point that whilst the balance between central human
resource management controls and managerial flexibility is still evolving
in most countries, reforms are often promoted by central agencies with
success tied to ongoing support from both the political level and some
influential unit with the responsibility for shepherding the reforms.(34)
The lack of strong political and bureaucratic leadership in the case of
the USA NPR reforms has been said to have limited the success of the reforms.
Amongst career officials, there is considerable cynicism about the NPR,
with some of them commenting that the reforms 'will pass'. What
may 'stick', however, is likely to be:
'a smaller federal public service, a more insecure OPM, a somewhat
confused OMB and a GSA that will be trying as best as it can to walk both
sides of the street-a central agency and a provider of service in competition
with others'. Clearly, 'this' might pass, but it has the potential to
leave in its wake a new relationship between the centre of government
and line departments and agencies.(35)
In Canada, there are two central agencies with responsibilities for
the public service, the Treasury Board Secretariat (TBS), which is the
general manager of the public service, and the Canadian Public Service
Commission (CPSC), which has responsibilities for servicewide human resource
management policy.
The announcement of PS 2000 provided the opportunity for the
Canadian TBS, as elsewhere, to advance other proposals for reform that
it had in train. In particular, TBS staff had been examining Next
Steps to see what could be applied in Canada. TBS was positioned
to play a leading role in the development and implementation of recent
reforms, and the Clerk of the Privy Council has stated that TBS 'will
provide leadership and strategic direction' as the government defines
its 'optimal service delivery network'(36).
The reform process has meant reform for TBS itself and having to move
towards a reduction in direct control and regulation, placing more emphasis
on policy leadership.(37) The relationship of the TBS with some other
organisations such as the CPSC is also changing. The role and issues
for the Public Service Commission are more circumscribed:
How best to ensure that democratic, professional and ethical values
continue to permeate our public sector organisations appropriately,
regardless of form?
What is the appropriate scope and degree of the PSC's involvement
and how can it best ensure a competent, nonpartisan and representative
Public Service in the emerging governance system?(38)
Answers to these and other questions will no doubt be sought through
a high-level committee commissioned with developing a blueprint for the
Canadian public service into the next century.
In a transitional environment such as the one that exists in these reforming
countries, reform efforts are unlikely to achieve maximum effectiveness
unless central agencies provide some guidance to agencies. Removing the
prescription without providing some direction leaves a vacuum. As noted
in the OECD study Integrating People Management into Public Service
Reform:
Countries achieving the most change have made key reforms mandatory for
line departments and agencies finding that, in the initial stages, relying
purely on departments and agencies to develop human resource management
initiatives is not effective. However, those countries that have
achieved significant decentralisation emphasise that as the reforms progress,
central agencies must relinquish control and line departments and agencies
must participate actively in developing their own human resource management
strategies and setting their own rules of operating.(39)
Problems in Measuring Performance-Output, Outcomes and Quality
In looking at the reform experiences of the English-speaking OECD countries,
the question of how to measure success-or, indeed, change-becomes apparent.
Of these countries, only New Zealand has commissioned comprehensive evaluations
of the total reform package. They were undertaken by Basil Logan in 1991(40)
and by Allen Schick in 1996(41).
In Canada, for example, whilst improvements in service delivery have
been identified in some SOAs such as the Passport Office, in general the
measurement, evaluation and reporting on performance has been disappointing.
For adequate comparisons to be made, baseline data is needed on performance
in the area before the change to agency status. Such data is frequently
unavailable, and performance indicators are limited and primarily financial.
Some agencies apparently either do not prepare annual reports or do not
publish them(42). This makes an assessment of the value of reform difficult,
if not impossible.
For service delivery agencies, some aspects of performance can be managed
through contracts that specify outputs. However, where policy and operations
are separated, policy or regulatory agencies may find it difficult to
effectively monitor the outcomes achieved by the service delivery agencies.
This may lead to a possible divergence between the government's goals
and those of the service delivery agencies. Further, information
from service deliverers must be fed back into the policy development cycle,
so that policy does not get out of touch with consumer demand. A remaining
challenge in New Zealand is for the government to redress the imbalance
in the performance monitoring system between outputs and outcomes, such
that it regularly makes a serious assessment of the outcomes of the policy
directions being pursued and not just the outputs produced by agencies.
Next Steps agencies in Britain generally have throughput targets and
goals for efficiency and quality, as well as financial objectives.
The Social Security Benefits Agency, for example, in 1992-93 had 23 high-level
service delivery targets, including its commitments under the Citizen's
Charter(43). Much of the popular criticism of the reforms, and especially
of the Citizen's Charter, has been that the performance focus has been
on throughput at the expense of quality(44). With restricted resources,
focusing on throughput (or speed) can cause a drop in accuracy such as
the Benefits Agency experienced in 1993, and it can also detract from
other aspects of client care. In some cases, if the indicators
are not selected properly, the whole program can be hijacked. Although
itself not an agency, this danger is illustrated by the situation in the
Foreign and Commonwealth Office, where some staff apparently do not open
files until there is a prospect that the case can be completed within
the time specified in the performance indicator(45).
The task of monitoring and reporting on performance in a meaningful
way, as well as ensuring that the corporate interests of government are
met, is a challenge still to be fully confronted by these reforming countries.
Loss of Service-wide Perspective: Policy Coherence
In Logan's review of the New Zealand public service reforms, a common
criticism was the lack of a unifying strategy at the political level on
desired government outcomes, which would carry across to the determination
of priorities to be sought from departments. He said that:
we found a widespread view among public servants that the structure
of performance management has not been completed by the development of
an integrated view of ultimate policy goals developed at the Cabinet table.(46)
This deficiency has increased the likelihood that the collective interest
of the government may not be met, with different agencies pulling in different
directions.
The New Zealand government's response to this gap has been to revise
its strategic planning framework, introducing a Strategic Result Areas
(SRAs) and Key Result Areas (KRAs) approach, and requiring that CEs' performance
agreements dovetail into this process. CEs' performance agreements
are now required to specify the SRAs to which their agency will contribute,
and outline several KRAs that are expected to contribute to those SRAs,
to the Minister's priorities and to the 'strategic effectiveness' of their
agency. In this way, the performance agreements have become a critical
tool in furthering the political goals of the government.
In 1996, the State Services Commission chaired an inter-departmental
working group which produced a report that sought to clarify the government's
expectations as the owner of departments, and it suggested ways of meeting
these expectations. This approach was also intended to ensure better
alignment between agencies and government priorities(47).
Again, this is an emerging issue in all countries where the direction
of reform is moving towards the fragmentation of the unified public service.
The Maintenance of Ethical Standards
The maintenance of appropriate ethical standards to accompany the transformation
of traditional civil services into new organisational forms and modes
of service delivery has not received the level of attention that might
have been expected, especially given the contemporary interest in ethics,
and the exposure in the press of possibly unethical behaviours. Ethics
are of value not only to citizens but to those involved in commercial
transactions with governments. It is worth noting that while the 1996
World Competitiveness Survey did not rate Australia's business
managers highly, the same survey ranked Australia's public administration
as amongst the most professional and ethical-that is, it rated highly
on its transparency (communicating government intentions to the community)
and the absence of improper practices such as bribery and corruption(48).
This is not to be taken to suggest that the further public sector reform
is carried out, the more likely is there to be a weakening of public administration
values: New Zealand ranked very highly on some of the key public administration
indicators in the same report.
Nevertheless, there are issues that warrant consideration in terms of
the operation of mainstream public service agencies as well as the standard
of conduct that should be applied to organisations delivering government
services as GBEs or outsourced bodies. One of the challenges facing
practitioners and policy makers alike is the need to distil the ethical
principles from the civil service cultural environment-in other words,
separate the principles from the way in which they are practised-and determine
whether they have continuing relevance. It is in this area, particularly,
that differences between the public and private sectors might be seen.
In an increasingly contractual service delivery environment, the ability
to accurately and specifically prescribe the performance standards required,
be they of a program or ethical nature, is also becoming increasingly
important, and may influence the success or otherwise of the delivery
arrangements(49).
A further issue affecting the core public service in countries such
as New Zealand, where there has been a change from staffing based on tenure
to the use of contracts, involves a perceived weakening of the professional
ethic of public service(50). This weakening has been attributed to the
shift to 'strong vertical lines of accountability between Ministers and
chief executives and away from collective discipline and strong central
management and the increased uncertainty and risk of the period of restructuring
of the public service which some saw as demoralising and corrosive to
loyalty'(51). Changing patterns of employment such that the public service
is no longer a '45-year career haven', are also identified as being significant.
Schick takes this further, concluding that the contractualism of the New
Zealand public service is itself a contributor to the reduction in the
ethos of public service:
Responsibility itself is not sufficient assurance of effective performance;
if it were, there might have been no need to overhaul public management.
Yet something may be lost when responsibility is reduced to a set of contract-like
documents and auditable statements. In the new world of New Zealand management,
it is urgent to uphold the old-fashioned tenets of managerial responsibility,
while strengthening the modern instruments of managerial accountability.(52)
The suggestion therefore, is that the quality of the employment relationship
may have deteriorated and that public servants may have a sense that they
no longer have a general duty of loyalty to the Minister and the government
of the day. The notion itself of public service and the commitment
and preparedness to make extra efforts in the spirit of that service may
be diminished because of this change.
Accountability
Closely related to the need to maintain appropriate ethical standards
in the new future of public service delivery is the preservation of the
notion of accountability. Lines of accountability in a Westminster
system have the marks of familiarity, if not clarity. With the dismantling
of such a system, concern has been expressed that inadequate attention
has been given to reassessing the relationship between politicians and
civil servants and where the responsibility should lie. One could
go so far as to ask: just who are the civil servants in this new environment?
Although New Zealand's administrative arrangements best demonstrate
the accountability characteristics identified by Stone(53), a case illustrating
many of the dilemmas of accountability in the modern management environment
involved the collapse of a viewing platform at Cave Creek, in New Zealand's
South Island, in April 1995. The collapse caused the death of fourteen
people and the injury of another four, with one person being left tetraplegic.
The platform had been built by the Department of Conservation (DOC), which
administers the area(54).
The New Zealand Government responded to the disaster by instituting
an inquiry under a District Court Judge. Judge Noble found that the defective
viewing platform had breached both the Building Act and the Health and
Safety in Employment Act, each of which exempted the Crown from prosecution.
The platform had not been built to the appropriate building standard,
and integral to its collapse was a lack of adequate fastenings: in the
evidence, it was put that $20.00 worth of nuts and bolts would have secured
the structure. It was found that the breaches were due in part to the
Department's failure to have in place an adequate project management system.
Judge Noble noted that 'while a lack of money was not the cause of its
collapse', the platform had been 'conceived and built within a culture
developed to do more with less'(55). One commentator discussed the resulting
conflicts of principle and objectives in the following terms:
what was to be regarded as an output, and what was an outcome, given
that the chief executive was responsible for the former and the minister
for the latter? Was a bag of bolts an 'output' that should have been purchased
by the minister in order to ensure a desirable outcome in the form of
a safe viewing platform? On the caveat emptor principle, should
not the minister have been wary of buying faulty goods? Was a safe platform-rather
than an unsafe one-itself an output that should have been 'produced' by
the chief executive? Had the state sector reforms rendered DOC (and other
departments) more concerned with measuring outputs, especially under the
new financial management strictures embodied in the Act, than with producing
desirable results? Judge Noble thought so (Commission of Inquiry 1995,
76). Sadly, though tragically undesirable the actual outcome was
precise and measurable: 14 dead and four injured.(56)
The Cave Creek incident demonstrated conclusively that instead of removing
the 'enveloping haze' surrounding the accountability of civil servants
and ministers, the public sector reforms in New Zealand had created greater
fog. The incident also suggests that the two key pieces of legislation-the
State Sector Act 1988 and the Public Finance Act 1989-work at cross purposes,
leading to the conclusion that:
the statutory inventiveness of the reforms' quest for sharper public
service accountability can still be defeated by political expediencies.(57)
The Cave Creek incident also demonstrates that 'management reforms are
increasingly compartmentalising government in part by focusing on what
is in the box which can be controlled by an individual manager'(58). A
corollary of this is the resultant tendency of managers to respond by
defining what is in the box very narrowly, and this may be dysfunctional.
The question then is: 'Who is worrying about the big areas of performance
outside the narrow boxes defined for managers?'(59) Is there a focus on
the short-term impact of policies on the client, at the expense of long-term
vision and an assessment of the relevance of policies to the achievement
of government goals?
Another major accountability concern arises where governments privatise
public organisations which are involved in the delivery of programs to
citizens. Whilst privatisation may be attractive because of the
possibility of cheaper service delivery, to reduce the size of the public
service because of an ideological belief that private sector delivery
is always more efficient, such a transfer of functional responsibility
does not absolve the government from ensuring that quality services are
provided. However, the change in service delivery arrangements shifts
accountability or redress mechanisms from the political arena to the legal.
In the process of moving from a public monopoly to market-driven services,
government's public accountability is replaced by contractual relationships.
As the relationships are established, issues concerning the quality of
the service are moved from the ballot box, where they used to be when
the provider was a government entity, to the courts, where disputes over
contract are adjudicated. The problem, as some writers see it,
is not with the paring of some expenses from public budgets but with the
abdication of the government's responsibility for the welfare of its citizens,
which can result when public services are contracted out.(60)
These concerns also are especially real in social justice terms; the
people most in need of the broader welfare role of government (not just
social security) are those least likely to be able to challenge its non-provision.
As can be seen from the discussion above, the scale and impact of the
reform process on the structure and operations of the public service in
the several countries has been different, and could roughly be described
in terms of a continuum ranging from New Zealand at the most comprehensive
end, through Britain to the United States of America and Canada.
For the sake of completeness, although not discussed here, Australia would
be ranked alongside Britain in terms of the breadth of its reform efforts
since the early 1980s. What then are the key issues which can be distilled
from the experience of these countries?
Public service reform in Canada is typified by the term 'episodic'.
A lack of political involvement in pursuing reform, which conveyed the
impression that it was not of national importance, limited its scale and
dimension.
In the USA, the need for 'more clearly linking the question of what
government ought to do and how government ought to do it' is seen as one
of the biggest challenges to the success of the National Performance Review(61).
In addressing this fundamental question, it would be expected that some
of the other contradictions between the legal framework applying to the
public service and the aims of the reinvention movement-thrown up by the
adage to 'steer more, row less'-would be resolved.
A persistent question asked in Britain has been: 'Next Steps to where?'
In other words, what is the strategic direction and how do the various
reforms assist in achieving this goal? The reform process has focused
almost exclusively on improving client service, a short-term goal, at
the expense of improving the government's strategic capacity and direction.
The reforms that have been introduced have not been integrated, and the
inseparable linkage between policy development and implementation has
not been adequately recognised in terms of 'getting policy right'(62).
Further, although the reforms introduced in Britain have been intended
to facilitate the empowerment of managers and decentralisation, Britain
has not undertaken the structural, machinery of government changes necessary
to provide clarity in the separation of functions. In other words,
there is a gap between the rhetoric of reform and its results, which has
led some commentators to conclude that 'so far, few firm and far-reaching
consequences have been manifest'(63). In his 1996 review of the New Zealand
reforms, Schick suggested that the impact of the reforms could be heightened
by improving:
strategic management (i.e. increasing the State sector's capacity
in planning for the future); the resource base (i.e. getting the financial
incentives right for managers and getting the price right for the production
of outputs); and accountability (in terms of developing a model of responsibility
which is based not only on the specification of results but also on values,
judgement and leadership).(64)
Gary Sturgess, in a provocative article entitled Virtual Government:
What Will Remain Inside the Public Sector? addresses the question
of where public sector management reform is heading. He postulates that:
If the defining metaphor of the industrial state was the railway, then
the image which best captures post-industrial government is the Internet.
Government in the future will look less like BHP and more like Benetton.
When Luciano Benetton comes to work in the morning, he does not walk into
a knitting mill and spend the day supervising row after row of machines.
He walks instead into an office and contemplates a pile of contracts.
The vast bulk of Benetton's garments are manufactured, distributed and
sold under contract. All that Benetton owns is what he needs to own in
order to add value.(65)
Whilst this appears to be the direction in which reform is currently
progressing in the Anglo countries, it is not matched by developments
in other OECD countries which have not been as eager to embrace economic
rationalist arguments and public choice models of governance. Although
in vogue now, are these developments likely to have the longevity of say
the Northcote-Trevellyan reforms as an organisational principle for the
civil service, or are they part of that cyclical phenomenon in public
sector management in which the pendulum swings first in one direction
and then the other?
Certainly the coal mine canaries are warning about what they see as
'the substitution of broad and banal formula for specific decisions in
the particular case', whereas 'in the good society there is in these matters
one dominant rule: decisions must be made on the social and economic merits
of the particular case. This is not the age of doctrine; it is the age
of practical judgment'(66).
Are there any learnings that can be derived from these overseas experiences
in implementing public sector reform? Jonathon Boston has synthesised
the lessons from the New Zealand experience of reform into the following
points, which may offer useful guidance for effective public sector reform:
a. For successful implementation, major reforms require a high level of
political support, ideally of a multi-party nature. Additionally, rapid
implementation will be much easier where key officials accept the need
for change and endorse the main reform initiatives.
b. It is desirable to start any major reform programme with a reasonably
coherent framework of ideas and clear, achievable objectives.
c. Careful consideration must be given to the ordering of the reform
process, including the political desirability of being able to demonstrate
positive results early in the process.
d. Although organisational restructuring is often necessary and desirable,
especially in the event of major changes to an agency's purpose or mission,
such restructuring can have high fiscal and social costs. Major restructuring
should not, therefore, be embarked upon lightly. Further, administrative
reorganisation should always be accompanied by consideration of the
implications for constitutional arrangements, particularly the location
of political responsibility.
e. It is possible to decentralise public sector employment relationships
relatively quickly. Similarly, the transition from a highly centralised
bargaining system to one based largely on enterprise or departmental
bargaining can be achieved without great difficultly.
f. In certain circumstances, it is possible to downsize the public
sector very considerably in a relatively short time-frame without major
industrial disruptions. But it depends on a willingness to pay the price
in terms of redundancy entitlements, loss of institutional memory, widespread
anxiety, disrupted careers, and employee suspicion of management.
g. Any centralisation or transfer of managerial authority must go
hand in hand with improved systems of accountability, including both
ex ante contract specification and ex post reporting.
h. Improving the quality and flow of information available to decision-makers
is a vital ingredient in the quest for improved performance, both by
individuals and organisations.
i. Financial management reform will be much more successful when integrated
with overall management reform, including employment practices such
as the ability of senior managers to obtain the right mix of staff and
legislation making CEs responsible for financial management.
j. Under a decentralised system of management there is a corresponding
need for processes to align departmental management initiatives with
the collective interests of government.(67)
Whilst these characteristics have been present in different mixes and
to different degrees in the various Anglo countries discussed above, there
is a degree of correlation between the application of these pointers and
the scale and success of the reform programs being pursued. The New Zealand
reforms, whilst demonstrating all of these characteristics, most clearly
illustrate the importance of conceptual clarity in the reform program
to its success. Britain, on the other hand, has achieved success with
its reforms because of the political primacy accorded the reform agenda
and the leadership and support provided by the then Prime Minister Margaret
Thatcher. Nevertheless, because the implications of some reform initiatives
in the UK were not fully considered before they were implemented, there
have been some contradictions between them and a weakening of the process.
In seeking to understand the process of change, 'it is possible to distinguish
between changes which are concerned with the role, boundaries and structure
of governments and those more concerned with the internal management 'paradigm'
of the public sector'.(68) Since there are elements of change common to
both, the distinction is not entirely satisfactory, but the structure
and boundaries of the state are changing in many countries. The kinds
of major change seen in the UK and in New Zealand are clearly examples
of the first category; with the USA in the second category. In the case
of Canada, its focus until recently has been on the internal management
paradigm but is gradually moving into the former group.
Another distinction arises through differences in responsibility for
direct service provision, as occurs between unitary systems of government
(such as the UK and New Zealand) and federal systems (Canada and Australia).
A further distinction is the different emphasis placed on outputs and
outcomes in different jurisdictions, again with the UK and New Zealand
adopting the former and Australia the latter approach(69).
There are considerable similarities in the reforms adopted between the
Anglo-American countries, which in some cases can be explained by the
process of information sharing and experiential learning(70).
Whilst considering Boston's points as guidelines for the effective management
of the change process may indeed be useful for those charged with steering
the course of public sector reform, the implementation of any significant
program of reform will necessarily mean that decisions are being taken,
consciously or pragmatically, about some of the perennial issues in public
sector management. Some of the more significant ones include:
Where should the boundary be drawn between the public and private
sectors?
What is the proper boundary between politics and administration?
What are the proper limits to administrative discretion?
How should public institutions be designed so as to meet the special
needs and interests of cultural minorities?
What is the appropriate balance between centralisation and decentralisation?
Is it necessarily best for agents to serve only one principal?
How can the multitude of formally autonomous yet functionally interdependent
organisations that constitute the public sector be effectively coordinated?
How should performance be measured in the absence of a bottom line?
What are the duties of public servants?(71)
Rather than focusing on formulaic models to drive civil service organisational
principles and methods of service delivery, the more useful question
is, what does the state need to undertake to add value in society, and,
how can more meaningful partnerships be constructed between the many
different components of the public and private sectors?(72)
A thorough understanding of earlier reform experience, both local
and overseas, is invaluable in preventing the reinvention of the wheel
and in avoiding the repetition of problems. With the increasing pace
of change, and the overlay of different reform initiatives, many organisations
are change fatigued, lacking the time for reflection and are 'functioning
much more as forgetting rather than as learning organisations'(73).
Ironically, the change process may be managed more effectively by adopting
considered steps coupled with periodic reflection.
In terms of progress in reform, the experience of Australia's fellow
Anglo countries has varied from massive change in New Zealand, through
substantial change in Britain (and Australia), down to fairly modest
changes in the USA and Canada. The change process has introduced many
improvements particularly again in Britain and New Zealand, but some
dysfunctions remain to be addressed. The overall verdict on the success
of the reforms is, as Chou En Lai is reputed to have responded to a
question about the French Revolution by saying that 'it was a little
too early to tell'(74). The challenge for Australian reformers is to
build on Australia's already substantial public sector reform successes,
utilising learnings from overseas experience.
- Organisation for Economic Co-operation and Development (OECD), Governance
in Transition: public management reforms in OECD countries, (Public
Management Committee, PUMA), OECD, Paris, 1995, p. 7.
- ibid.
- ibid., p. 8.
- F. Ridley, 'The New Public Management in Europe: Comparative Perspectives',
Public Policy and Administration, 11 (1), 1996, p. 16.
- Frank Castles quoted in Christopher Hood, 'United Kingdom: From
Second Chance to Near- Miss Learning', chapter 2 in Lessons From
Experience: Experiential Learning and Administrative Reforms in Eight
Democracies, Johan Olsen and B. Guy Peters, (eds), Scandinavian
University Press, Oslo, p. 274.
- Competitive neutrality involves ensuring that public sector agencies
do not gain any benefits associated with their public sector status
which might otherwise give an advantage in a competitive environment.
- Public choice theory originally evolved in the 1960s amongst economists,
who believed that government had grown too large. It did not
impact upon political leaders until after the oil shocks of the 1970s
and the ensuing stagflation. The analysis presented at that
time by William Niskanen of the 'budget maximisation' behaviour of
bureaucrats in seeking to enhance their budgets because of an overlap
between their own personal interests and the benefits of a large budget,
appealed to leaders such as Margaret Thatcher. See Colin Campbell,
'Does Reinvention Need Reinvention? Lessons From Truncated Managerialism
in Britain', Governance 8 (4), 1995, pp. 482-485
- ibid., p. 19.
- Economic Planning Advisory Commission (EPAC), Public Expenditure
in Australia., AGPS, Canberra, 1994, p. 2.
- ibid., p. 15.
- State Services Commission, fax on public service numbers, November
1996.
- The title 'Next Steps' derives from the report of the Efficiency
Unit in 1988, entitled Improving Management in Government: the
Next Steps. Based on interviews with managers across the Civil
Service, the report examined obstacles to improving efficiency and
effectiveness. It recommended that since government was not
homogeneous and a large proportion of government business involved
the execution of policy (ie. service delivery) rather than policy
development, it could be better managed by separating these two functions
and acknowledging the difference. This led to the creation
of executive or Next Steps Agencies. In opposition, the Labour Party
strongly opposed the privatisation of Her Majesty's Stationery Office
and the recruitment Services and Assessment Agency, but did not oppose
'Next Steps'.
- UK Cabinet Office, Press release OPS 77/96. Full listing
of press releases is at http://www.coi.gov.uk/coi/depts/GCO.
- US National Performance Review, Reinvention Express 2(20),
25 September 1996, http://www.npr.gov in the news room.
- UK Cabinet Office, press release, OPS 173/96. Full listing
of press releases is at http://www.coi.gov.uk/coi/depts/GCO.
- Treasury Board Secretariat of Canada, On Track Towards Smaller,
More Affordable Government, 2 August 1996, http://www.tbs-sct.gc.ca/.
- Jonathan Boston et al, Public Management: The New Zealand Model,
Oxford University Press, Auckland, 1996, p. 255.
- Cited in Joanne Llewellyn and Margaret Varghese, 'International
Trends in Public Administration: Notes', Canberra Bulletin of Public
Administration 82; also published on Public Service and
Merit Protection Commission homepage at http://www.psmpc.gov.au/ref/cbpa82.htm.
- UK Public Accounts Committee report quoted in Alan Doig, 'Mixed
Signals? Public Sector Change and the Proper Conduct of Public Business',
Public Administration 73, Summer 1995, p. 206.
- See Boston et al, op. cit., chapter 2 for a discussion of these
theories and their application to New Zealand. Graham Scott
and Peter Gorringe in their article, 'Reform of the Core Public Sector:
the New Zealand Experience', Australian Journal of Public Administration,
48(1), 1989, pp. 81-82, discuss the theoretical underpinning of the
reforms.
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- Although the Next Steps initiative was underpinned by ministerial
accountability, Labour in opposition sometimes suggested that agency
chief executives should instead be accountable to select committees.
This might be an issue to be addressed in the forthcoming White Paper.
It is however likely that the new government will consolidate existing
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of electronic government services and similar changes.
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and Empowerment Conundrum', Public Administration Review, 56(3),
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at the Political Vortex' Conference, Structure and Organisation of
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