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Contents
Clerk's Review
Departmental Overview
Performance Review
Output Group 1
Output Group 2
Output Group 3
Management and Accountability
Financial Statements Appendices
Glossary
Compliance Index

Annual Report 2002–03

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Output Group 2: Committee Services and Parliamentary Relations

2.1 Non-inquiry support services

Providing services to support the general (non-inquiry) activities of committees

Global budgeting

Since the commencement of the Fortieth Parliament, committee secretaries have had increased responsibility for the management of global budgeting for both administrative and staffing expenses, in relation to both Output 2.1 and Output 2.2, and a mix of ongoing and non-ongoing staff has been employed. Some secretaries indicated that they appreciated the increased level of flexibility provided under the new system. The potential advantages in being able to redeploy savings from one budget sector to address shortfalls in other areas were recognised.

Archiving of committee records

Throughout 2002–03, the department continued the implementation of the recommendations of the 2000 internal review of document management and archiving practices, commenced during the 2001 election period. The department committed further resources in July 2002 to re-sentencing committee files stored at the National Archives of Australia repository in Canberra.

During 2002–03 a team comprising one full-time and two part-time officers reviewed and reboxed some 750 shelf metres of archived files. During this period, 412.02 shelf metres were re-sentenced, and 243.72 shelf metres were culled under National Archives of Australia Records Disposal Authority 1404, in cases where file contents were duplicates, administrative procedural documents, press clippings or non-essential background material.

The team also tried to ensure that all photographs were labelled accurately and stored in the approved archival manner.

In late June 2003, some 350 shelf metres of files were still to be reviewed.

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