Table 1.1: Appropriations and other revenue ($'000)

1. Note: C1, E1 and I1 refer to information provided in Table 2.1.1. Amount K1 refers to Budgeted Statement of Financial Performance, and amounts K2 refer to Capital Budget. 2. Under the appropriation structure, Bill No. 2 includes Specific Purpose Payments (SPP's), New Agency Outcomes (NAO's), administered capital and departmental capital via departmental injections and loans. 3. Refer to Budgeted Statement of Financial Performance for application of agency revenue. 4. Revenue from other sources includes other revenue in the form of resources received free of charge from other parliamentary departments and revenue from other sources for the sale of goods and services. Non-appropriated departmental and administered revenues are detailed in Appendix 1. 5. Estimated expenses from individual Special Appropriations are shown in Appendix 2. * Percentage figures indicate the percentage contribution of Revenue from Government (Departmental Appropriations) to the Total Price of Outputs, by outcome.   Budget Measures Table 1.2: Summary of Measures disclosed in the 2001-2002 Budget Section 2: Outcome and outputs information The Department has one outcome and the relationship between the outcome and the four contributing output groups is shown in Chart 4. The financial details appear in Table 2.1 and non-financial information appears in Table 2.2. The forthcoming election will be the first held in the accrual environment and the full year effect is difficult to predict. There is obviously some scope to effect savings in the areas involved in the outputs directly related to the support of the chambers and committees such as reduction in the need for sessional staff. Whilst the nature of the tasks to be undertaken may change, this continues to be a period of high activity. Efforts are focussed on staff training, systems review and records management tasks in respect of the parliament just ended, and preparations for the new parliament. The final outcome will depend on timing and the composition of the next parliament. For 2001-2002 the Department is at the forefront of the Centenary of Federation celebrations for which the Department did not receive any additional funding. This will also result in a shift in resource allocations between output groups. There are several contributing factors to the increased expenditure including the flow on effects of staff and Member salary increases during 1999 and 2000; the need to make provision for the anticipated high level of separations and the higher level of depreciation. In past years the Department had an operating loss primarily due to higher than anticipated depreciation and capital usage charge. It is anticipated that in future years the initiatives taken to address these issues will reverse this trend. Output Group 1 - Chamber and Main Committee This output group reflects all resourcing associated with the operations of the House and the Main Committee and the processing and publication of all associated documentation including legislation. The assistance provided in the drafting of amendments and private Members' bills is reflected, as are the security costs associated with maintaining order in the Chambers and galleries. The sub-outputs separate out the costs of operating the Chambers from the costs associated with development and production of legislation. A major initiative has been the introduction of a pool of 'shadow' officers who provide assistance in this area when the Chambers are in session. The aim of this practice is to improve officer skills and satisfy contingency planning requirements. A time and attendance recording system has been developed to more accurately record this resourcing and will be fully implemented before 2001-2002. The training and development of staff from across the Department in procedural and related matters will continue to be an important commitment. Output Group 2 - Committee services This output group reflects all costs associated with the provision of advice and support for House and joint parliamentary committees administered by the House. The sub-outputs separate out the costs of providing administrative, policy and procedural support for the committee system from the costs of conducting individual inquiries. Experience indicates there will be a reduction in the number of inquiries conducted during the election year. In that event, resources are redirected to records maintenance and staff training. Output Group 4 - Parliamentary relations and community liaison This output group reflects all resources associated with two major activities. One is the fostering and maintenance of inter-parliamentary relations at the international and regional levels. The other activity is to promote community understanding of, and interaction with, the work of the House and the Commonwealth Parliament. The Parliament's triennial program of official outgoing and incoming delegations is reviewed annually to ensure that the visits program contributes to Australia's strategic interests in the region and internationally. Preparations for the 47th Commonwealth Parliamentary Conference to be held in September 2001 are intensifying. The extensive promotional work commenced in 1999-2000 will be furthered. The main focus in 2000-2001 and the coming year is on the celebrations of the Centenary of Federation in which the Department plays a pivotal role. Work is underway on the production of a documentary and CD-ROM on the House of Representatives 1901-2001 to be released in 2001. Other contributions to the Centenary of Federation celebrations will be progressed in 2001-2002. Chart 4 Outcome and Output Groups Changes to outcomes and outputs The output structure was significantly revised in 2000-2001. Minor changes have been made in 2001-2002 to better reflect the contribution of some House and procedural committees to particular outputs. The financial effect of these changes is not material. Measures affecting the outcome Beside the variations for depreciation and the capital usage charge discussed earlier, the Department sought additional funding to meet requirements in two areas as follows. Citizenship Visits Program The Citizenship Visits Program is a subsidy scheme to assist school groups, located more than 1,000 kilometres by road from Canberra, to visit the Houses of Parliament and to participate in a parliamentary education program. Additional funds have been provided over three years for the Departments of the House of Representatives and the Senate to meet the increasing demands from eligible schools. This increase is due to increasing community awareness of, and interest in, parliamentary processes together with promotion of the Centenary of Federation. Additional two Members in Parliament Two additional Members will be joining the House of Representatives as a result of a redistribution of electoral boundaries and creation of new three new electorates and the abolition of one. Ongoing funding is provided to cover the costs of salaries and allowances for these Members as well as the administrative support costs incurred by the Department. of the House of Representatives. Outcome resourcing Table 2.1: Total resources for outcome 1 ($'000) Table 2.2 Performance information for outcome 1 Evaluations The Department's main clients are Members and Senators. Qualitative evaluations are conducted by way of formal and informal client group discussions and surveys. A process to obtain systematic feedback from committee members was implemented in 2000-2001. The success of the promotional activities in the wider community is monitored. The annual internal audit program includes studies into processes and procedures. The Department participates in the benchmarking study of financial processes conducted annually by the Australian National Audit Office. COMPETITIVE TENDERING AND CONTRACTING The Department is limited in its scope to contract out operational services because of the specialist nature of its operations and the high service levels required to maintain cost-effectiveness. However many of its services are contracted out to other parliamentary departments or the private sector. These include: computing, telecommunications and audio-visual infrastructure, facilities and support services; computing application and system developments; internal audit; some research and legal services; printing and web publishing services of a non-critical nature; systems support for security, accounting and payroll activities; provision of office requisites; and delivery of training programs. Investigations are underway into the feasibility of contracting out some or all of its corporate service functions. Section 3: Budget Financial Statements Departmental Statements Budgeted Departmental Statement of Financial Performance This statement provides a picture of the expected financial results for the Department by identifying full accrual expenses revenues and capital use charge, which highlights whether the Department is operating at a sustainable level. Budgeted Departmental Statement of Financial Position This statement shows the financial position of the Department. It helps decision-makers to track the management of the Department's assets and liabilities. Budgeted Departmental Statement of Cash Flows Budgeted cash flows, as reflected in the statement of cash flows, provides important information on the extent and nature of cash flows by categorising them into expected cash flows from operating activities, investing activities and financing activities. Departmental Capital Budget Statement Shows all planned departmental capital expenditure (capital expenditure on non-financial assets), whether funded either through capital appropriations for additional equity or borrowings, or from funds from internal sources. Departmental Non-financial Assets - Summary of Movement Shows budgeted acquisitions and disposals of non-financial assets during the budget year. Administered Notes Details of transactions administered by the agency on behalf of the Commonwealth are to be shown in the following notes to the financial statements. Note of Budgeted Administered Financial Performance This note identifies the main revenues and expenses administered on behalf of the Government. It also discloses administered revenues form Government and Transfers to the Public Account. Note of Budgeted Administered Financial Position This note shows the assets and liabilities administered on behalf of the Government. Note of Budgeted Administered Cash Flows This note shows cash flows administered on behalf of the Government. Note of Administered Capital Budget This note shows details of planned administered capital expenditure. Note of Administered Non-financial Assets - Summary of Movement This note discloses details of movements in administered non-financial assets. Table 3.1: Budgeted Departmental Statement of Financial Performance for the period ended 30 June 2002 Table 3.2: Budgeted Departmental Statement of Financial Position as at 30 June 2002 Table 3.3: Budgeted Departmental Statement of Cash Flows for the period ended 30 June 2002 Table 3.3: Budgeted Departmental Statement of Cash Flows for the period ended 30 June 2002 continued Table 3.4: Departmental Capital Budget Statement

Table 3.5: Departmental Non-financial Assets - Summary of Movement (Budget Year 2001-02)

Table 3.6: Note of Budgeted Administered Financial Performance for the period ended 30 June 2002 Table 3.7: Note of Budgeted Administered Financial Position as at 30 June 2002. Table 3.8: Note of Budgeted Administered Cash Flows for the period ended 30 June 2002 Table 3.8: Note of Budgeted Administered Cash Flows for the period ended 30 June 2002 continued Table 3.9: Note of Administered Capital Budget Table 3.10: Note of Administered Non-financial Assets - Summary of Movement (Budget Year 2001-2002) There are no administered assets. Notes to the Financial Statements Departmental and Administered Financial Statements Under the Commonwealth's accrual budgeting framework, and consistent with Australian Accounting Standards, transactions that agencies control (departmental transactions) are separately budgeted for and reported for from transactions agencies do not have control over (Administered transactions). This ensures that agencies are only held fully accountable for the transactions over which they have control. Departmental assets, liabilities, revenues and expenses in relation to an agency or authority are those which are controlled by the agency. Departmental expenses include employee and supplier expenses and other administrative costs that are incurred by the agency in providing its goods and services. Administered items are revenues, expenses, assets and liabilities which are managed by an agency or authority on behalf of the Government according to set Government directions. Administered expenses include subsidies, grants and personal benefit payments and Administered revenues include taxes, fees, fines and excises. Capital usage charge The CUC is a charge levied on equity held by a Commonwealth agency and is intended to represent a return to the government for its capital investment. The Department is required to make a CUC payment based on 12% of the closing equity position reported in the audited financial statements. Section 31 receipts Under Section 31 of the Financial Management and Accountability Act 1997 agencies are able to retain proceeds from the sales of, or recovery of expenses for, goods and services provided by them and proceeds from the sale of assets no longer required. Such amounts are included in the statements under 'revenue from independent sources'. Resources received free of charge Resources received free of charge by the department are recognised as revenue where the amounts can be reliably measured. Use of those resources is recognised as an expense. The service provider and the types of services received are: Department of the Parliamentary Library Library, research and information services Department of the Parliamentary Reporting Staff Hansard publications, telecommunication services, computer network and support services and sound and vision services Joint House Department Engineering, maintenance and housekeeping services Ad hoc services are also supplied by the Department of the Senate, the Australian National Audit Office and the Australian Archives. Section 4 - Intra-Parliamentary Arrangements The Department of House of Representatives and the Department of the Senate have joint policy and funding responsibility for several services delivered by the Parliament. There are a number of other arrangements, similar in nature to those below, between parliamentary departments, which are reported as services received free of charge and detailed in the notes to the budgeted financial statements. Parliamentary Relations office The Department of the House of Representatives has operational responsibility for the Parliamentary Relations Office (PRO) and meets most of the costs associated with activities undertaken by PRO. The two departments share the cost of incoming delegations. PRO delivers output 1.4.1 Security services Both Chamber departments have policy and funding responsibilities for the provision of parliamentary security services. Technical and engineering supervision is provided through the Joint House Department. Citizenship Visits Program (administered item) This program operates as a subsidy scheme to assist students from locations more than 1,000 kilometres by road from Canberra to visit the Houses of Parliament and to participate in a parliamentary education scheme. Additional funding was sought in 2000-2001 and again in 2001-2002 to meet the demand associated with the Centenary of Federation Celebrations.

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