Section 8: Miscellaneous matters
42. Public holidays
42.1 Employees will observe the following public holidays in the ACT:
- New Year’s Day (or substitute);
- Australia Day (or substitute);
- Good Friday and the following Saturday and Monday;
- Anzac Day (or substitute);
- the Queen’s Birthday observance day (or substitute);
- Labour Day or equivalent;
- Christmas Day (or substitute);
- Boxing Day (or substitute); and
- the additional Australian Public Service holiday on 27 December (or substitute) and up to two further public holidays observed by the Australian Public Service at the locality.
42.2 Where the relevant program manager and an employee agree, another day may be substituted for any holiday prescribed above, eg for religious purposes.
42.3 Subject to clause 37.4, where an employee is on a period of leave at half pay or without pay both sides of a public holiday, the employee will receive either half pay or no pay, whichever applies for the public holiday. Where the employee is receiving half pay or no pay on one side of the public holiday and full pay on the other side, the employee will be paid full pay for the public holiday.
43. Christmas / New Year closedown
43.1 Employees who would normally be required to attend for duty on the two working days between Christmas Day and New Year’s Day each year will be granted discretionary leave with pay for those days.
44. Travel on official business
44.1 Employees may be required to travel on official business as part of their normal duties.
44.2 Official travel should be undertaken in accordance with the Clerk’s Instructions and Financial Management Guidelines.
44.3 Travel on official business between 7.30am and 7.30pm Monday to Friday may be counted as time on duty for the purposes of flextime.
44.4 A section head or program manager may grant an employee a period of paid time off duty in recognition of extensive periods of travel on official business, which cannot be claimed as time on duty.
Class of travel
44.5 Employees are entitled to economy class air travel where required to travel on official business within Australia.
44.6 Employees will be entitled to travel business class within Australia if the actual continuous flight time (excluding connecting flights) is in excess of 3 hours, and the employee is expected to perform duty immediately following the completion of the flight.
44.7 Where the abovementioned flight is in conjunction with a connecting flight, and the additional cost to the department to fly an employee business class on the connecting flight would be not more than 10% greater than the economy class airfare, the employee may fly business class for the connecting flight.
44.8 An employee required to travel overseas on official business will be entitled to business class travel. Where business class travel is not available, the employee will travel economy class.
Travelling expenses
44.9 Travelling expenses within Australia: An employee required to be absent from Canberra overnight on official business will be provided with a corporate credit card to meet reasonable accommodation, meal and incidental expenses, or will be fully reimbursed for reasonable expenses incurred upon return.
44.10 Overseas travelling expenses: An employee required to travel overseas on official business will be provided with a corporate credit card to meet reasonable accommodation, meal and incidental expenses (eg airport taxes, telephone calls to maintain contact with family) or will be fully reimbursed for expenses incurred upon return. Advances may be made on a case by case basis having regard to issues such as accepted processes for the payment of accounts in the country being visited and projected expenses where payment by credit card is not an option.
45. Child care / family care expenses
45.1 Where an employee is required to work additional hours, or travel with work, at short notice, the program manager may approve the reimbursement of reasonable expenses incurred for the care of a household family member (eg child or elderly parent) where:
- the employee is given less than 24 hours notice of the requirement to work or travel;
- there is no form of suitable unpaid care available to the employee; and
- the PEL2 manager is informed immediately where the requirement to work or travel may give rise to a claim under this clause, so that alternative work arrangements can be considered.
46. Relocation expenses
46.1 As a general principle, an employee recruited from interstate or overseas and needing to relocate shall do so at his or her own expense. This principle applies to employees on promotion, movement and engagement.
46.2 Where it is considered that relocation assistance is necessary to ensure the preferred person accepts the offer of employment, the Clerk may approve reimbursement of costs up to $3,000.
47. Loss, damage and indemnity
47.1 The Clerk may approve reimbursement to an employee for loss or damage to clothing or personal effects which occurs as a direct consequence of the performance of his/her duties at work. Employees are to report any such losses or damage as soon as practicable after the occurrence to their immediate supervisor.
48 Notice of resignation
48.1 Where possible, employees should provide their program manager with the following written notice period of resignation:
- · Parliamentary Executive levels - 4 weeks
- · APS 1/2 to 6 levels - 2 weeks.
48.2 A resignation may not take effect on a public holiday.
49. Payment on death
49.1 Where an employee dies, or is presumed to have died, the Clerk may make a payment to the employee’s legally authorised representative of the amount to which the employee would be entitled on resignation or retirement.
50. Implementation arrangements
50.1 The meal allowance provisions contained in clause 30.7 will apply to overtime or additional duty performed on or after the date of commencement of this Agreement.
50.2 The changed sick leave accrual arrangements for ongoing employees (clause 38.1) will be implemented effective from the commencement of the first full pay period after 1 August 2006.
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Last reviewed 7 July 2006 by the Senate Web Administrator
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