Custody and alteration of documents
The custody of all documents laid before the Senate is in the Clerk and they may not be taken from the chamber or Senate offices without the permission of the Senate. A resolution of 6 October 2005, on the recommendation of the Procedure Committee, authorises the storage of original tabled documents outside Parliament House. All documents tabled in the Senate since its first meeting in 1901 are registered and are stored in document storage rooms in Parliament House. Indexes to the documents are published regularly, and the documents themselves have been microfilmed, digitally imaged, and progressively published online.
If a senator tables a document and subsequently discovers that it includes material the senator did not intend to table, the material may be excluded from the tabled document at the request of the senator, provided that this does not create any disparity between the senator’s description of the document to the Senate and the content of the document as amended.
A document ordered to be printed may not be altered without the approval of the Senate, except for corrections and amendments not affecting the substance of the document.