Text descriptions of figures appearing as charts in the report

Departmental overview

Figure 1 Organisational structure, 30 June 2012

President of the Senate

(Senator the Hon. John Hogg)

President's Office++

Clerk of the Senate

(Rosemary Laing)

Deputy Clerk

(Richard Pye)

Departmental Governance
Registrar of Senators' Interests
Senate Public Information Office

Table Office

Procedure Office

Committee Office

Black Rod’s Office

Clerk Assistant
(Maureen Weeks)

Clerk Assistant
(Bronwyn Notzon)

Clerk Assistant
(Chris Reid)

Usher of the Black Rod
(Brien Hallett)

Executive and Programming
Journals and Notice Paper Section
Legislation and Documents Section

Executive and Legislative Drafting
Legislative Scrutiny Committees
Research Section
Parliamentary Education Office+

Legislative and General Purpose Standing Committees
Select Committees
Certain Joint Committees

Senators’ Services Section
Information Technology Section
Human Resource Management Section
Financial Management Section

+ Jointly funded by the department and the Department of the House of Representatives (DHR)
The department also jointly funds the International and Community Relations Office which is administered by DHR
++ Included for budgetary purposes only

Go to Figure 1

 


Figure 2 Outcome and office structure, 30 June 2012

 

Clerk’s Office

Table Office

Procedure Office

Committee Office

Black Rod’s Office

Responsibilities

Advice on powers, privileges and proceedings

Strategic direction and governance

Support for Procedure, Privileges and Senators' Interests committees

Procedural information

Senate Public Information Office

Programming and procedural support to the Senate

Processing of legislation and documents

Records of business and proceedings

Dissemination of information on the work of the Senate

Document distribution and inquiries services

Support for Appropriations and Staffing; Selection of Bills; and Publications committees

Legislative drafting and procedural support for non-government senators

Support for legislative scrutiny committees

Parliamentary information for the community

Production of a biographical dictionary of the Australian Senate

Parliamentary education for schools

Policy support and funding for interparliamentary relations

Support for legislation and general purpose standing committees, select committees and certain joint committees

Office, chamber and committee room support

Information technology 

Ceremonial services

Security advice

Financial management

Human resource management *

Intermediate outcomes

Effective support for the Senate chamber

Public awareness of the Senate and its work

Effective support for Senate and certain joint committees

Effective office and information technology support services for senators in their Parliament House offices

Outcome

Advisory and administrative support services to enable the Senate and senators to fulfill their representative and legislative duties.

* The department draws on special appropriations for, and administers the payment of, senators' salaries and allowances, superannuaiton, postage and freight expenses.

Go to Figure 2

 

 




Clerk's Office


Figure 3 Types of written advices provided by the Clerk, 2011–12

Type

Quantity

Percentage

Privilege—advices to Privileges Committee

4

4%

Privilege—advices to President

9

10%

Privilege—other advices

1

1%

Other advices to President and Deputy President

24

26%

Advices to other senators

41

44%

Advices to Senate committees

10

11%

Advices to other persons and bodies

4

4%

Go to Figure 3


Figure 4 Number of advices provided by the Clerk’s Office, 2007–08 to 2011–12

2007–08

75

2008–09

137

2009–10

131

20010–11

132

2011–12

93

Go to Figure 4




Table Office


Figure 6 Senate legislative activity, 2007–08 to 2011–12

 

2007–08

2008–09

2009–10

2010–11

2011–12

Number of bills which passed both Houses

142

148

178

116

222

Number of bills to which amendments were moved

38

61

65

38

63

Number of bills to which amendments were agreed

14

41

47

25

28

Go to Figure 6 


 

Figure 7 Amendments moved and agreed in the Senate, 2007–08 to 2011–12

 

2007–08

2008–09

2009–10

2010–11

2011–12

Amendments moved

516

1,172

1,167

568

686

Amendments agreed to

152

848

824

289

217

Go to Figure 7


 

Figure 8 Running sheets, 2007–08 to 2011–12

 

2007–08

2008–09

2009–10

2010–11

2011–12

Number of bills

27

27

21

11

11

Number of pages

48

117

88

33

39

Go to Figure 8


 

Figure 9 Questions on notice, 2007–08 to 2011–12

2007–08

595

2008–09

1,320

2009–10

1,083

2010–11

724

2011–12

1,227

Go to Figure 9


 

Figure 10 Documents tabled in the Senate, 2009–10 and 2011–12

 

2009–10

2010–11

2011–12

Total

6,919

5,789

7,077

Clerk's

4,678

3,878

4,858

Committee

876

749

833

Governance

546

419

462

Other

819

743

924

Go to Figure 10




Procedure Office


Figure 12 Students who visited the Education Centre, 2007–08 to 2011–12

2007–08

89,061

2008–09

90,786

2009–10

91,648

2010–11

88,423

2011–12

89,624

Go to Figure 12


 

Figure 13 School groups that visited the Education Centre, 2007–08 to 2011–12

2007–08

2,453

2008–09

2,540

2009–10

2,622

2010–11

2,598

2011–12

2,669

Go to Figure 13




Committee Office


Figure 15 Number of Senate standing committee references, 2009–10 to 2011–12

 
 Bills
 referred
 Other
 References
2009–10 96

34

2010–11

68

46

2011–12

78

20

Go to Figure 15


 

Figure 16 Number of Senate standing committee hearings, 2009–10 to 2011–12

 

Other hearings

Estimates hearings

2009–10

227

70

2010–11

118

69

2011–12

144

69

Go to Figure 16


 

Figure 17 Committee meetings and hearings by location, 2011–12

Location  Quantity  Percentage

ACT

653

76%

ACT (Estimates)

69

8%

NSW

37

4%

Victoria

30

4%

Queensland

10

1 %

WA

22

3%

SA

10

1% 

Tasmania

5

<1%

NT

21

2%

Go to Figure 17




Management and accountability


Figure 20  Full-time equivalent staff numbers, 2007–08 to 2011–12

2007–08

152

2008–09

163

2009–10

159

2010–11

157

2011–12

158

Go to Figure 20





Appendix 1 - Resources


Resource statement, 2011–12

 
Actual available 
appropriations 
for 2011–12
$'000
(a) 
Payments 
made in 
2011–12
$'000
(b) 
Balance 
remaining
$'000
(a – b) 
Ordinary annual services1       
Departmental appropriation    

Prior year departmental appropriation 
Departmental appropriation
Section 31 relevant agency receipts
Total


12,009
21,239
677
33,925

-  
-  
-  
21,596

-  
-  
-  
12,329
Total ordinary annual services
33,925
21,596
 

       
Other services
Total other services

-  

 -  
 



 
Special Accounts
     
Opening balance
Appropriation receipts
Appropriation receipts–other agencies
Non-appropriation receipts to Special Accounts
Payments made
Closing balance
 -  
-  
-  
-  
-  
-  
 -  
-  
-  
-  
-  
-  
 
Total resourcing and payments
33,925 21,596  

1 Appropriation (Parliamentary Departments) Bill (No.1) 2011–12.


Expenses and resources for outcome 1

Outcome 1: Advisory and administrative support services to enable the Senate and senators to fulfil their representative and
legislative duties 
Budget1 
2011–12
$'000
(a) 
Actual
Expenses
2011–12
$'000
(b)

 

Variation
2011–12
$'000
(a – b)






Program: Department of the Senate


 
Clerk's Office
Table Office
Procedure Office
Committee Office
Black Rod's Office
1,319
2,680
6,019
8,581
3,240
1,348
2,738
6,149
8,766
3,309
-29
-58
-130
-185
-69
Total expenses for Outcome 1 21,839 22,310 -471
  2010–11 2011–12  
Average staffing level (number) 157 158  

1 Full-year budget, including any subsequent adjustment made to the 2011–12 Budget.

Note: This table excludes resources received free of charge as reported in the Financial Statements.


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