Text descriptions of figures appearing as charts in the report

Departmental overview

Figure 1 Organisational structure, 30 June 2011

President of the Senate

(Senator the Hon. John Hogg)

President's Office++

Clerk of the Senate

(Rosemary Laing)

Deputy Clerk

(Richard Pye)

Departmental Governance
Registrar of Senators' Interests
Senate Public Information Office*

Table Office

Procedure Office

Committee Office

Black Rod’s Office

Clerk Assistant
(Maureen Weeks)

Clerk Assistant
(Bronwyn Notzon)

Clerk Assistant
(Chris Reid)

Usher of the Black Rod
(Brien Hallett)

Executive and Programming
Journals and Notice Paper Section
Legislation and Documents Section

Executive and Legislative Drafting
Legislative Scrutiny Committees
Research Section
Parliamentary Education Office+

Legislative and General Purpose Standing Committees
Select Committees
Certain Joint Committees

Senators’ Services Section
Information Technology Section
Human Resource Management Section
Financial Management Section

+ Jointly funded by the department and the Department of the House of Representatives (DHR)
The department also jointly funds the International and Community Relations Office which is administered by DHR
++ Included for budgetary purposes only
* Planning to establish SPIO commenced during reporting period

 

Figure 2 Output structure, 30 June 2011

 

Clerk’s Office

Table Office

Procedure Office

Committee Office

Black Rod’s Office

Responsibilities

Advice on powers, privileges and proceedings

Strategic direction and governance

Support for Procedure, Privileges and Senators' Interests committees

Procedural information

Senate Public Information Office

Programming and procedural support to the Senate

Processing of legislation and documents

Records of business and proceedings

Dissemination of information on the work of the Senate

Document distribution and inquiries services

Support for Appropriations and Staffing; Selection of Bills; and Publications committees

Legislative drafting and procedural support for non-government senators

Support for legislative scrutiny committees

Parliamentary information for the community

Production of a biographical dictionary of the Australian Senate

Parliamentary education for schools

Policy support and funding for interparliamentary relations

Support for legislation and general purpose standing committees, select committees and certain joint committees

Office, chamber and committee room support; information technology and ceremonial services; and security advice

Financial management

Human resource management *

Intermediate outcomes

Effective support for the Senate chamber

Public awareness of the Senate and its work

Effective support for Senate and certain joint committees

Effective office and information technology support services for senators in their Parliament House offices

Outcome

Advisory and administrative support services to enable the Senate and senators to fulfill their representative and legislative duties.

* The department draws on special appropriations for, and administers the payment of, senators' salaries and allowances, superannuaiton, postage and freight expenses.

 

Clerk's Office

Figure 3 Types of written advices provided by the Clerk, 2010–11

Type

Quantity

Percentage

Privilege—advices to Privileges Committee

3

2%

Privilege—advices to President

0

-

Privilege—other advices

2

2%

Other advices to President and Deputy President

15

11%

Advices to other senators

79

60%

Advices to Senate committees

25

19%

Advices to other persons and bodies

8

6%

 

 

Figure 4 Number of advices provided by the Clerk’s Office, 2006–07 to 2010–11

2006–07

127

2007–08

75

2008–09

137

2009–10

131

2010–11

132

 

Table Office

Figure 6 Senate legislative activity, 2006–07 to 2010–11

 

2006–07

2007–08

2008–09

2009–10

2010–11

Number of bills which passed both houses

207

142

148

178

116

Number of bills to which amendments were moved

78

38

61

65

38

Number of bills to which amendments were agreed

37

14

41

47

25

 

Figure 7 Amendments moved in and agreed to by the Senate, 2006–07 to 2010–11

 

2006–07

2007–08

2008–09

2009–10

2010–11

Amendments moved

1,423

516

1,172

1,167

568

Amendments agreed to

673

152

848

824

289

 

Figure 8 Running sheets, 2006–07 to 2010–11

 

2006–07

2007–08

2008–09

2009–10

2010–11

Number of bills

31

27

27

21

11

Number of pages

53

48

117

88

33

 

Figure 9 Questions on notice, 2006–07 to 2010–11

2006–07

1,728

2007–08

595

2008–09

1,320

2009–10

1,083

2010–11

724

 

Figure 10 Documents tabled in the Senate, 2008–09 and 2010–11

 

2008–09

2009–10

2010–11

Total

7,675

6,919

5,789

Clerk's

5,974

4,678

3,878

Committee

569

876

749

Governance

578

546

419

Other

554

819

743

 

Procedure Office

Figure 12 Students who visited the Education Centre, 2006–07 to 2010–11

2006–07

87,113

2007–08

89,061

2008–09

90,786

2009–10

91,648

2010–11

88,423

 

Figure 13 School groups that visited the Education Centre, 2006–07 to 2010–11

2006–07

2,494

2007–08

2,453

2008–09

2,540

2009–10

2,622

2010–11

2,598

 

Committee Office

Figure 16 Number of Senate standing committee references, 2008–09 to
2010–11

2008–09

120

2009–10

130

2010–11

114

 

Figure 17 Number of Senate standing committee hearings, 2008–09 to
2010–11

 

Other hearings

Estimates hearings

2008–09

241

69

2009–10

227

70

2010–11

118

69

 

Figure 18 Committee meetings and hearings by location, 2009–10

ACT

520

ACT (Estimates)

69

NSW

30

Victoria

32

Queensland

11

WA

16

SA

6

Tasmania

1

NT

0

 

Management and accountability

Figure 21  Full-time equivalent staff numbers, 2006–07 to 2010–11

2006–07

150

2007–08

152

2008–09

163

2009–10

159

2010–11

157

 

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