Appendix 4 - Public awareness activities and publications

During 2010–11, the Clerk and other senior officers made presentations on aspects of the Senate, Senate committees and parliamentary procedure to various Australian and international audiences, including:

  • individual parliamentarians and their staff
  • departmental staff, other parliamentary officers and staff from a wide range of Australian Public Service departments and agencies
  • overseas visitors, including parliamentary delegations
  • participants in conferences and seminars, including as part of programs conducted by the Australian National University Parliamentary Studies Centre
  • school children and members of the public.

In particular, the Clerk made presentations at the following events:

  • 41st Conference of Presiding Officers and Clerks of Australia and the Pacific, 3–9 July 2010
  • Australasian Study of Parliament Group Conference, 5–7 August 2010
  • Australian National University Centre for International and Public Law, 15th Public Law Weekend, 3–5 September 2010
  • PEP UP session 14 – Parliamentary privilege and the Senate Committee of Privileges, 5 November 2010
  • Conference marking the 40th anniversary of the Senate committee system, 11–12 November 2010
  • Australian Rural Leadership Program, 15 November 2010
  • seminar for the diplomatic community, 19 November 2010
  • parliamentary privilege and accountability seminar for senior executive officers, Department of Foreign Affairs and Trade, 3 December 2010 and 1 February 2011
  • ANZACATT professional development seminar, Adelaide,
  • 27–28 January 2011
  • PEP UP session 1 – The role, powers and independence of the Senate, 2 February 2011
  • International Symposium: Fundamental to Democracy – Parliamentary Library and Research Services, 4 March 2011
  • Inter-Parliamentary Study Program 2011, 17 March 2011
  • Australasian Study of Parliament Group, Victorian chapter, “New paradigms and old habits”, 6 April 2011
  • members of the Victorian Legislative Council, operation of the Senate’s legislation and references committees, 7 April 2011
  • Rotary Adventures in Citizenship, key note address, 9 May 2011
  • 2011 Leadership Ballarat and Western Region Conference, 16 May 2011.

Departmental officers also presented and published papers on the powers, procedures and operations of the Senate or related issues, as detailed below.

Papers produced by departmental officers, 2010–11
Author Publication Date
Rosemary Laing

Secrecy provisions revisited,proceedings of the 41st Presiding Officers’ and Clerks’ Conference, Darwin

July 2010

The good, the bad and the ugly – perceptions of parliament – the conference in summary, Australasian Parliamentary Review, Autumn 2011, Volume 26

August 2010

Update from the Senate, ANU Centre for International and Public Law, 15th Public Law Weekend

September 2010

The Senate committee system: historical perspectives, Papers on Parliament, Number 55, Department of the Senate

February 2011

Review of The law of politics, elections, parties and money in Australia by Graeme Orr, Alternative Law Journal, Volume 36, No. 2, 2011

June 2011

Richard Pye

Control of delegated legislation in the Australian Senate, The Table No. 78

2010

The department maintained and updated an extensive catalogue of publicly available documents and other resources during 2010–11, as listed by category below. Contact details for each publication area are also listed at the end of this appendix.

Materials which are available on the Senate’s website or the Parliamentary Education Office website (www.peo.gov.au) are marked with the symbol Available online. Materials which are available in hard copy are marked with the symbol Available in hard copy. Materials available on CD are marked with the symbol Available on CDROM.

 

Publications by subject area

Publications on the work and procedures of the Senate

Annotated Standing Orders of the Australian Senate

Available in hard copy Available online

commentaries on and amendment histories of the Standing Orders

Bills List

Available in hard copy Available online

details of the status of bills before parliament

Brief Guides to Senate Procedure,
Nos 1–23

Available in hard copy Available online

practical guides to common practices and procedures

Business of the Senate

Available in hard copy Available online

a comprehensive summary of business, prepared biannually

Chamber support services for senators

Available in hard copy

a guide to documents and services provided to the chamber

Dynamic Red

Available in hard copy Available online

the daily Order of Business, updated online during each sitting day, together with outcomes

Journals of the Senate

Available in hard copy Available online

the minutes of chamber proceedings

List of senators

Available in hard copy Available online

senators’ contact information, terms of service and state and party representation

Notice Paper

Available in hard copy Available online

the Senate’s daily agenda

Odgers’ Australian Senate Practice, 12th edition and supplements

Available in hard copy Available online

a comprehensive procedural reference work

Order of Business

Available in hard copy

the Senate ‘Red’ or daily program

Pocket Guide to Senate Procedure

Available in hard copy

a consolidation of the Brief Guides to Senate Procedure

Preparing private senators’ bills, explanatory memoranda and second reading speeches: A guide for senators

Available in hard copy Available online

information about preparing bills, for senators and their support staff, also available on the departmental intranet

Privileges Committee 125th Report—Parliamentary privilege: Precedents, procedures and practice in the Australian Senate 1966–2005

Available in hard copy Available online

the most recent consolidated account of the work of the Senate Committee of Privileges

Procedural Information Bulletin

Available in hard copy Available online

a regular digest of events of procedural significance

Questions on Notice Summary and Status of Questions on Notice

Available in hard copy Available online

statistical analyses of questions placed on notice by senators for a parliament, updated biannually and fortnightly, respectively

Routine of business

Available in hard copy Available online

a guide to the routine of business for sittings days and the time limits for debate

Senate Briefs, Nos 1–16

Available online

general introductions to aspects of the Senate, including elections, legislation, parliamentary privilege, the committee system and ministers in the Senate

Senate Daily Summary

Available in hard copy Available online

a daily digest of Senate business

Senate Statistical Summary

Available in hard copy Available online

weekly statistics on Senate business

Senators’ Guide to Procedures

Available in hard copy Available online

a practical introduction to the chamber

Senators’ Handbook—A guide to services, entitlements and facilities for senators

Available in hard copy Available online

information for senators and their support staff, also available on the departmental intranet

Standing Orders and Other Orders of the Senate

Available in hard copy Available online

the rules and resolutions governing the Senate’s proceedings

StatsNet

Available online

online statistical databases, including a list of bills that are possible double dissolution triggers and fortnightly updates of questions placed on notice by senators

The Senate

Available in hard copy

a brochure about the role and functioning of the Senate

Your Senate online

Available in hard copy

a brochure about online access to information about the Senate

Publications on the work and procedures of Senate committees

Bills referred to committees

Available online

an up-to-date list of bills referred to committees

Business of Committees

Available in hard copy Available online

the Senate ‘Committee Red’ or daily program

Committee Office Estimates Manual

Available in hard copy

a guide for committee staff on preparing, running and reporting on the estimates process

Committee Office Manual

Available in hard copy

an up-to-date manual for committee staff outlining committee administrative processes and practices and procedural information

Committee style guide

Available in hard copy

style guide for the preparation of Senate committee reports

Consolidated Register of Senate Committee Reports
1970–2004 and annual supplements
1970–2010


Available in hard copy
Available online

a register of committee reports presented to the Senate since 1970

Delegated Legislation Monitor

Available online

information on every disallowable legislative and non‑legislative instrument tabled in the Senate during a sitting week, also prepared as an annual consolidated volume

Disallowance Alert

Available online

an up-to-date list of disallowance actions initiated by the Regulations and Ordinances Committee and individual senators, together with outcomes

Estimates at a glance

Available in hard copyAvailable online

a daily summary of Senate estimates hearings, including links to webcasts and programs

Guidelines for committee chairs (short and long versions)

Available in hard copy

a guide to assist senators chairing committees

Guide to committee procedure and practice

Available in hard copy

an easy-reference guide for committee staff

How to make a submission to a Senate committee inquiry

Notes for the guidance of witnesses appearing before Senate committees

Procedures to be observed by Senate committees for the protection of witnesses

Available online

Available online

Available online

three information brochures for members of the public with an interest in participating in the work of Senate committees

Public hearings/meetings

Available in hard copyAvailable online

the program of scheduled committee meetings and hearings

RSS feeds

Available online

an alert service for new Senate committee inquiries, recently tabled Senate committee reports and public hearings

Scrutiny of Bills Committee Alert Digests

Available in hard copyAvailable online

information for senators and the public about concerns raised by the Scrutiny of Bills Committee in relation to bills and Acts

Scrutiny of Bills Committee Reports

Available in hard copyAvailable online

the observations and recommendations of the Scrutiny of Bills Committee in relation to bills and Acts

Scrutiny of Disallowable Instruments

Available in hard copy

a list of disallowable legislative and non‑legislative instruments about which the Regulations and Ordinances Committee has raised concerns during a calendar year

Senate Disallowable Instruments List

Available in hard copy

a list of tabled instruments for which disallowance motions may be moved in the Senate, published for each sitting period

Senators’ staff guide to the operation of Senate committees (short and long versions

Available in hard copy

a guide to assist senators’ staff to support the committee work of senators

Work of Committees

Available in hard copyAvailable online

a comprehensive summary of committee business, prepared biannually

Parliamentary, constitutional and historical publications

A Nation at Last—the Story of Federation

Available in hard copy

the book based on the exhibition of the same name

Australia’s Constitution

Available online

an online version of the Australian Constitution

Australia’s Magna Carta

Available in hard copy

a booklet which chronicles the story of the Parliament’s acquisition of its 1297 Inspeximus copy of Magna Carta

Australia’s Parliament

Available in hard copy

a visitor guide, available in English and multilingual editions

Business of the Senate 1901–1910 (two volumes)

Available in hard copy

commemorative issues relating to the business of the early parliaments

Can Responsible Government Survive in Australia? David Hamer, revised edition, 2004

Available in hard copyAvailable online

a comparative study of the powers and procedures of 20 Commonwealth legislatures, by a former senator and member

Eureka and the Prerogative of the People, John Molony, 2004

Available in hard copy

a booklet commemorating the 150th anniversary of the Eureka Stockade rebellion

Papers on Parliament, Nos 1–55

Available in hard copyAvailable online

the department’s journal, which publishes the texts of occasional lectures and other essays

Platypus and Parliament: The Australian Senate in Theory and Practice, Stanley Bach, 2003

Available in hard copyAvailable online

a comprehensive analysis of the Senate by a former Senate Fellow

Records of the Australasian Federal Conventions of the 1890s

Available online

the complete transcripts of the debates that led to the founding of the nation

Records of the Centenary of Federation Joint Commemorative Meeting of the Senate and the House of Representatives, 9 May 2001, and of the Sitting of the Senate, 10 May 2001

Available in hard copy

copy of the official transcript and other records of the centenary sittings in Melbourne

Senate Legislative and General Purpose Standing Committees—The First 20 Years, 1970–1990

Available in hard copy

a general history of the Senate’s committee system

Senate Standing Committee on Legal and Constitutional Affairs—The Twentieth Anniversary of the Committee, 1991

Available in hard copy

a history of the Legal and Constitutional Affairs Committee

The Biographical Dictionary of the Australian Senate

Available in hard copy

an ongoing, multi‑volume reference work on Australia’s senators, volume 1 covering 1901–1929, volume 2 covering 1929–1962, volume 3 covering 1962–1983 and volume 4 forthcoming

The President of the Senate

Available in hard copy

an illustrated guide to the role and work of the President

Parliamentary Education Office publications

Assignment Assistant

Available online

a website for students to obtain assistance and guidance to resources about parliament

Australia’s Constitution

Available in hard copy

a pocket‑sized edition of the Australian Constitution

Australia’s Constitution CD

Available on CDROM

a double CD edition of the Australian Constitution, for people with a vision or print disability

Closer Look—A comparison of the Australian and United States federal legislatures

Available online

a brief comparison of the political systems of Australia and the United States

Closer Look—A multi‑tiered system: governing Australia

Available online

an explanation, with examples, of Australia’s system of government

Closer Look—A short history of parliament

Available online

a description of the origins and development of parliament

Closer Look—Australia’s Parliament House

Available online

a brief history of the building used by parliament

Closer Look—The Australian Constitution

Available online

information about the Australian Constitution, its history and significance

Closer Look—The First Parliament of Australia: the ceremony

Available online

information about the opening ceremony of the first Parliament

Fact sheet series

Available online

57 fact sheets covering many aspects of the role and functions of parliament

FAQ database

Available online

answers to over 200 questions about parliament

Get Parliament

Available in hard copy

a project book about the history, role and work of parliament, for upper primary and lower secondary teachers and students

Get Parliament worksheets

Available online

a series of practical worksheets to help teachers and students unpack information contained in the Get Parliament publication

Hands‑on lesson plans

Available online

12 lesson plans about parliamentary topics for teachers of middle to upper secondary students

Kidsview

Available onlineAvailable on CDROM

interactive games and activities about parliamentary topics for students and teachers

Parliament in pictures

Available in hard copy

ten posters and a classroom guide introducing teachers and students to parliament

Parliamentary glossary

Available online

a list of parliamentary terms and definitions

Parliament NOW

Available online

information about the 43rd Parliament and the operations of the Senate and the House of Representatives

Parliament of Wizards CD

Available on CDROM

teacher resource that introduces primary school students to parliament through the world of magic

poster of the Senate Chamber

Available in hard copy

A2‑sized colour poster of the Senate chamber

poster of the House of Representatives Chamber

Available in hard copy

A2‑sized colour poster of the House of Representatives chamber

Role‑play toolkit

Available online

role‑play resources for teachers, including scripts, templates, rubrics and diagrams

Unravelling the parliamentary role-play

Available in hard copy

activities and instructions for using parliamentary role‑play in the classroom

Publications providing departmental information

Annual report of the Department of the Senate

Available in hard copyAvailable online  

Corporate plan

Available in hard copyAvailable online  

Portfolio budget statements

Available in hard copyAvailable online  

 

Contact details by subject area

Publications on the work and procedures of the Senate
Senate Table Office email: table.inquiries.sen@aph.gov.au
phone: 02 6277 3010 fax: 02 6277 3448
Publications on the work and procedures of Senate committees
Senate Committee Office email: seniorclerk.committees.sen@aph.gov.au
phone: 02 6277 3555 fax: 02 6277 3899
Parliamentary, constitutional and historical publications
Procedure Office email: research.sen@aph.gov.au
phone: 02 6277 3072 fax: 02 6277 5838
Biographical Dictionary Unit phone: 02 6277 5943 fax: 02 6277 5838
Parliamentary Education Office publications
Parliamentary Education Office email: info@peo.gov.au
phone: 02 6277 3147 fax: 02 6277 5775
Publications providing departmental information
Black Rod’s Office email: blackrod.sen@aph.gov.au
phone: 02 6277 3396 fax: 02 6277 3199

 

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