Appendix 4- Public awareness activities and publications

During 2008–09, the Clerk and other senior officers made presentations on aspects of the Senate, Senate committees and parliamentary procedure to various Australian and international audiences, including:

  • parliamentary committees
  • individual members of parliament and their staff
  • departmental staff, other parliamentary officers and staff from a wide range of Australian Public Service agencies
  • overseas visitors, including parliamentary delegations
  • participants in conferences and seminars, including a number as part of programs conducted by the Australian National University Parliamentary Studies Centre and the Centre for Democratic Institutions
  • schoolchildren and members of the public.

In particular, the Clerk made the following presentations to groups, conferences and parliamentary committees:

  • Senators’ orientation program, 21–24 July 2008 (with other departmental staff)
  • Committee for Economic Development of Australia address, 29 July 2008
  • Centre for Democratic Institutions, Responsible Parliamentary Governance course, 10 September 2008
  • Bicameralism conference, 9–10 October 2008
  • Centre for Defence and Strategic Studies presentation, 16 October 2008
  • Australian Rural Leadership Program, 10 November 2008 (with other departmental staff)
  • The Vincent Fairfax Fellowship, address to delegates, 28 January 2009
  • Book launch: Elective Dictatorship, 24 February 2009
  • Canberra Day Oration, 12 March 2009
  • Victorian Legislative Council, Standing Orders Committee, 25 March 2009
  • Leadership Ballarat and Western Region Conference, 3 June 2009.

Departmental officers also presented and published papers on the powers, procedures and operations of the Senate or related issues, as detailed below.

Papers produced by departmental officers, 2008–09

Author Publication Date
Mr Harry Evans Parliamentary control is the real issue, published as ‘Masters rule over corrupt system’, Canberra Times 3 October 2008
‘The case for bicameralism’ in Aroney N, Prasser S, Nethercote JR (eds), Restraining elective dictatorship: the upper house solution?, UWA Publishing, Perth December 2008
The intertwined history of Canberra and the parliament, Canberra Day Oration, Canberra and District Historical Society March 2009
Dr Rosemary Laing Unauthorised disclosure of committee proceedings: putting the onus back on committees, paper for the thirty-ninth Conference of Presiding Officers and Clerks, Adelaide July 2008
Mr Richard Pye ‘Consideration of Legislation by Australian Senate Committees and the Selection of Bills Committee’, The Table, Vol. 76 2008

The department maintained and updated an extensive catalogue of publicly available documents and other resources during 2008–09, as listed by category below. Contact details for each publication area are also listed.

Materials which are available on the department’s website (www.aph.gov.au/senate) or the Parliamentary Education Office website (www.peo.gov.au) are marked with the symbol Available online. Materials which are available in hard copy are marked with the symbol Available in hard copy. Materials available on CDROM are marked with the symbol Available on CDROM.

Publications by subject area

Publications on the work and procedures of the Senate
Bills List and Daily Bills Update Available in hard copy Available online
(details of the status of bills before the parliament)

Brief Guides to Senate Procedure, Nos 1–23 Available in hard copy Available online
(practical guides to common practices and procedures)

Business of the Senate Available in hard copy Available online
(a comprehensive summary of business)

Chamber support services for senators Available in hard copy
(a guide to documents and services provided to the chamber)

Dynamic Red Available in hard copy Available online
(the daily Order of Business, updated online during each sitting day)

Journals of the Senate Available in hard copy Available online
(the minutes of chamber proceedings)

List of senators Available in hard copy Available online
(senators’ contact information, terms of service and state and party representation)

Odgers’ Australian Senate Practice, twelfth edition and supplements Available in hard copy Available online
(a comprehensive procedural reference work)

Order of Business Available in hard copy Available online
(the Senate ‘Red’ or daily program)

Pocket Guide to Senate Procedure Available in hard copy
(a consolidation of Brief guides to Senate Procedure)

Preparing private senators’ bills, explanatory memoranda and second reading speeches: A guide for senators Available in hard copy
(information about legislation for senators and their support staff, also available on the departmental intranet)

Privileges Committee 125th Report—Parliamentary privilege: Precedents, procedures and practice in the Australian Senate 1966–2005 Available in hard copy Available online

Procedural Information Bulletin Available in hard copy Available online
(a regular digest of events of procedural significance)

Questions on Notice Summary Available in hard copy Available online
(a statistical analysis of questions placed on notice by senators)

Routine of business Available in hard copy Available online
(shows the routine of business for sittings days and the time limits for debate)

Senate Briefs, Nos 1–16 Available in hard copy Available online
(general introductions to aspects of the Senate, including elections, legislation, parliamentary privilege,the committee system and ministers in the Senate)

Senate Daily Summary Available online
(a daily digest of Senate business)

Senate Notice Paper Available in hard copy Available online
(the Senate’s daily agenda)

Senate Statistical Summary Available in hard copy Available online
(weekly statistics on Senate business)

Senators’ Guide to Procedures Available in hard copy Available online
(a practical introduction to the chamber)

Senators’ Handbook—A guide to services, entitlements and facilities for senators Available in hard copy Available online
(information for senators and their support staff, also available on the departmental intranet)

Standing Orders and Other Orders of the Senate Available in hard copy Available online
(rules and resolutions governing the Senate’s proceedings)

StatsNet Available online
(online statistical databases)

The Senate Available in hard copy
(a brochure about the role and functioning of the Senate)

Your Senate online Available in hard copy
(a brochure outlining how to access information about the Senate online)
Publications on the work and procedures of Senate committees
Bills referred to committees Available online
(an up-to-date list of bills referred to committees)

Business of Committees Available in hard copy Available online
(the Senate ‘Committee Red’ or daily program)

Committee style guide Available in hard copy
(style guide for the preparation of Senate committee reports)

Consolidated Register of Senate Committee Reports 1970–2004 and annual supplements Available in hard copy; 1970–2007 Available online
(a list of committee reports presented to the Senate since 1970)

Delegated Legislation Monitor Available online
(information on every disallowable legislative and nonlegislative instrument tabled in the Senate)

Disallowance Alert Available online
(an updated list of disallowance actions initiated by the Regulations and Ordinances Committee and individual senators, together with outcomes)

Guide to committee procedure and practice Available in hard copy
(an easy-reference guide for committee staff)

How to make a submission to a Senate committee inquiry Available online; Notes for the guidance of witnesses appearing before Senate committees Available online; and Procedures to be observed by Senate committees for the protection of witnesses Available online (three types of information for members of the public with an interest in participating in the work of Senate committees)

Public hearings/meetings Available in hard copy Available online
(a program of scheduled meetings)

RSS feeds Available online
(alert service for new Senate committee inquiries, recently tabled Senate committee reports and public hearings)

Scrutiny of Bills Committee Alert Digests Available in hard copy Available online
(a document which notifies senators and the public about issues arising in relation to bills and Acts)

Scrutiny of Bills Committee Reports Available in hard copy Available online
(the committee’s observations and recommendations in relation to bills and Acts)

Scrutiny of Disallowable Instruments Available online
(a list of disallowable legislative and nonlegislative instruments about which the Regulations and
Ordinances Committee has raised concerns)

Senate Disallowable Instruments List Available online
(a list of tabled instruments for which disallowance motions may be moved in the Senate, published for each sitting)

Work of Committees Available in hard copy Available online
(a comprehensive summary of committee business)
Parliamentary, constitutional and historical publications
1903–2003: One Hundred Years of Women’s Suffrage in Australia Available in hard copy
(poster commemorating the 100th anniversary of the first federal election at which women of all Australian states voted)

A Nation at Last—the Story of Federation Available in hard copy
(the book based on the exhibition of the same name)

Australia’s Parliament Available in hard copy
(a visitor guide, available in English and multilingual editions)

Business of the Senate 1901–1910 (two volumes) Available in hard copy
(commemorative issues relating to the first parliaments)

Can Responsible Government Survive in Australia? David Hamer, revised edition, 2004 Available in hard copy Available online
(a comparative study of the powers and procedures of 20 Commonwealth legislatures, by a former senator and member)

Eureka and the Prerogative of the People, John Molony, 2004 Available in hard copy
(booklet commemorating the 150th anniversary of the Eureka Stockade rebellion)

Papers on Parliament, Nos. 1–50 Available in hard copy Available online
(the department’s journal, which publishes the texts of occasional lectures and other essays)

Platypus and Parliament: The Australian Senate in Theory and Practice, Stanley Bach, 2003 Available in hard copy Available online
(a comprehensive analysis of the Senate by a former Senate Fellow)

Records of the Australasian Federal Conventions of the 1890s Available online
(the complete transcripts of the founding debates of the nation)

Records of the Centenary of Federation Joint Commemorative Meeting of the Senate and the House of Representatives, 9 May 2001, and of the Sitting of the Senate, 10 May 2001 Available in hard copy

Senate Legislative and General Purpose Standing Committees—The First 20 Years, 1970–1990 Available in hard copy
(a general history of the Senate’s committee system)

Senate Standing Committee on Legal and Constitutional Affairs—The Twentieth Anniversary of the Committee, 1991 Available in hard copy
(a general history of one committee)

The Biographical Dictionary of the Australian Senate Available in hard copy
(an ongoing, multivolume work of reference on Australia’s senators, Volume 1 covering 1901–1929, Volume 2 covering 1929–1962, volumes 3 and 4 forthcoming)
Parliamentary Education Office publications
Australia’s Constitution Available in hard copy Available online
(a pocket-sized edition of the Australian Constitution)

Australia’s Constitution CD Available in hard copy Available on CDROM
(a double-CD edition of the Australian Constitution for people with a vision or print disability)

Closer Look—A Comparison of US and Australian Federal Legislatures Available online
(a comparison of the political systems of Australia and the United States)

Closer Look—A Multitiered System: governing Australia Available online
(an explanation, with examples, of how Australia is governed)

Closer Look—A Short History of Parliament Available online
(a description of the origins and development of the parliament)

Closer Look—Australia’s Parliament House Available online
(a brief history of the buildings used by the parliament)

Closer Look—The Australian Constitution Available online
(details on the Australian Constitution and its history and significance)

Closer Look—The First Parliament of Australia: the ceremony Available online
(details of the opening ceremony of the First Parliament)

DIY role-play in the classroom Available online
(hints, tips and instructions for teachers running a parliamentary role-play)

Fact sheet series Available in hard copy
(56 fact sheets covering many aspects of the role and function of the parliament)

FAQ Available online
(over 200 questions and answers about the parliament)

Hands-on Lesson Plans Available online
(12 complete lesson plans for teachers of middle to upper secondary students)

Kidsview Available in hard copy Available online Available on CDROM
(interactive games and activities for students and teachers)

Parliament in Pictures Available in hard copy
(10 posters and a classroom guide introducing teachers and students to the parliament)

Parliamentary glossary Available online
(parliamentary terms and definitions)

Parliament NOW Available online
(current information about the Forty-second Parliament and the operations of the Senate and the House of Representatives)

Parliament of Wizards CD Available on CDROM
(teacher resource that introduces primary school students to the parliament through the world of magic)

Peeling back Parliament Available in hard copy
(magazine format information and activities for upper primary and lower secondary teachers and students)

Poster of the House of Representatives Chamber Available in hard copy
(A2-sized colour poster of the House of Representatives chamber)

Poster of the Senate Chamber Available in hard copy
(A2-sized colour poster of the Senate chamber)

Role-play toolkit Available online
(roleplay resources for teachers, including scripts, templates, rubrics and diagrams)

Unravelling the parliamentary role-play Available in hard copy
(activities and instructions for using parliamentary role-play in the classroom)
Publications providing departmental information
Annual Report of the Department of the Senate Available in hard copy Available online

Corporate Plan Available in hard copy Available online

Portfolio Budget Statements Available in hard copy Available online

Contact details by subject area

Publications on the work and procedures of the Senate
Senate Table Office email: table.inquiries.sen@aph.gov.au
phone: 02 6277 3010 fax: 02 6277 3448
Publications on the work and procedures of Senate committees
Senate Committee Office email: seniorclerk.committees.sen@aph.gov.au
phone: 02 6277 3555 fax: 02 6277 3899
Parliamentary, constitutional and historical publications
Procedure Office email: research.sen@aph.gov.au
phone: 02 6277 3072 fax: 02 6277 5838
Biographical Dictionary Unit phone: 02 6277 5943 fax: 02 6277 5933
Parliamentary Education Office publications
Parliamentary Education Office email: info@peo.gov.au
phone: 02 6277 3147 fax: 02 6277 5775
Publications providing departmental information
Black Rod’s Office email: blackrod.sen@aph.gov.au
phone: 02 6277 3396 fax: 02 6277 3199

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