Departmental Overview

Role

The department’s role is to serve the Senate and its committees, and its workload and functions are almost entirely determined by their activities. In supporting the operations of the Senate and its committees, the department provides services in four main categories: Senate support, committee support, senators’ services, and public education and awareness.

The department is responsible to the Senate and all senators, and maintains complete impartiality in serving senators from all political parties and independent senators.

Aim and objectives

As stated in the department’s corporate plan, our aim is:

To provide effective services to support the functioning of the Senate, and its committees, as a House of the Commonwealth Parliament.

Within that broad aim, our objectives are to:

  • continue to develop our expertise in the constitutional and procedural bases of the Senate and its committees
  • maintain and improve services to the Senate, its committees, senators and other users of departmental resources using efficient and up-to-date technology
  • ensure the highest standard of accurate and prompt procedural advice
  • publish a range of practical, procedural resources on the work of the Senate and the Parliament and maximise awareness of and access to those resources
  • produce and deliver effective education and information programs
  • implement effective workforce planning, recruitment and staff development practices to ensure that we have a highly skilled, knowledgeable and motivated workforce.

Organisational structure

The department is responsible to the Senate through the President of the Senate. During 2006–07 the President was Senator the Honourable Paul Calvert. After five years in the position, Senator Calvert resigned as President on 14 August 2007. Senator the Honourable Alan Ferguson was elected in his place.

The Secretary of the department is the Clerk of the Senate, Mr Harry Evans.

The department is organised into five offices:

  • Clerk’s Office—which provides procedural and constitutional advice in relation to the proceedings of the Senate and its committees, strategic direction for the department and secretariat support for the Procedure Committee, the Committee of Privileges and the Committee of Senators’ Interests; and maintains the Register of Senators’ Interests
  • Table Office—provides procedural advice and programming services; processes legislation and documents, and archives records of the Senate; produces formal and informal records of Senate business; provides an inquiries service; and provides secretariat support to a collection of domestic committees
  • Procedure Office—provides advisory and drafting services to non-government senators, secretariat support for the legislative scrutiny committees and policy support for interparliamentary relations; conducts parliamentary research; and promotes community awareness and knowledge of the Senate and the Parliament
  • Committee Office—provides secretariat support for most Senate and certain joint committees and strives to increase the public’s awareness of the work of committees
  • Black Rod’s Office—provides office, information technology, printing and ceremonial support services, and human resource, financial and records management services, for senators and departmental staff; and provides security advice.

Figure 1 identifies the elements that make up each of the offices. Contact details are listed in Appendix 1.

Figure 1 Organisational structure, 30 June 2007
President of the Senate
(Senator the Honourable Paul Calvert)
Clerk’s Office

Clerk of the Senate

(Harry Evans)

Deputy Clerk

(Rosemary Laing)
Table Office Procedure Office Committee Office Black Rod’s Office


Clerk Assistant

(Richard Pye)

Executive and
programming


Clerk Assistant

(Cleaver Elliott)

Executive and
legislative drafting


Clerk Assistant

(Maureen Weeks)

Executive


Usher of the
Black Rod

(Andrea Griffiths)
Executive
Journals and Notice
Paper Section
Legislative Scrutiny
Committees

Legislative and
General Purpose
Standing Committees





Senators’ Services
Section



Legislation and
Documents Section
Research Section


Biographical
Dictionary Unit

Parliamentary
Education Officea

Parliamentary
Relations Officeb
Select Committees


Certain Joint
Committees
Information
Technology Section

Human Resource
Management Section

Financial Management
Section

Security advice


President’s Officec

a Jointly funded by the department and the Department of the House of Representatives.
b Jointly funded by the department and the Department of the House of Representatives and administered by the Department of the House of Representatives.
c Included in this program for budgetary purposes only.

 

Outcome and output structure

Figure 2 illustrates the relationship between the department’s organisational and output structures, and summarises the outputs delivered by each output group. The report on performance for each output group begins with a detailed statement of each set of outputs.

Figure 2 Output structure, 30 June 2007

Figure 2 Output structure, 30 June 2007

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